HR Leave Specialist

This is a fully remote position, open to applicants in Canada.

📋 Description

• Engage with employees regarding their leave requirements, adjusted work schedules, responsibilities, and necessary documentation.

• Manage FMLA leave from the initial notification through the employee's return to work.

• Collect and complete documentation, determine eligibility, issue leave forms, designate qualifying leave, request medical certifications, and monitor intermittent/reduced work schedule leave.

• Maintain ongoing communication with employees on leave and facilitate the flow of information between employees and management.

• Provide guidance to managers and employees regarding leave laws, paid time off, and disability benefits.

• Oversee return-to-work procedures for extended FMLA, military leave, and other types of leave.

• Coordinate accommodation requests and intermittent leave under the ADA.

• Collaborate with HR and employee managers on the approval and denial of leave requests.

• Draft or suggest revisions to leave policies to ensure legal compliance.

• Keep accurate records of leave and accommodations.

• Safeguard the confidentiality of employee medical documentation and files.

• Stay informed on FMLA, ADA, and state/local leave and accommodation regulations.

• Work alongside the disability provider to ensure correct filing of claims.

• Monitor employee leave data in Abentys (Leavelink).

• Update employee leave status in Workday.

• Coordinate return-to-work processes and accommodations.

• Assist with HRIS testing as necessary.

• Perform additional duties as assigned.

⛳️ Requirements

• Bachelor’s Degree or equivalent experience.

• 2-3 years of experience in administering leave of absence or a related field.

• Comprehensive knowledge of leave regulations and legal protections under FMLA, ADA, and other pertinent laws.

• Capability to manage multiple requests while maintaining high organizational standards.

• Strong follow-through abilities and problem-solving skills in a fast-paced setting.

• Effective communication skills and high-level service across all organizational tiers.

• Excellent verbal and written communication abilities.

• Capacity to maintain highly confidential employee personal health information and files.

• Knowledge of HIPAA compliance.

• Workday experience is preferred.

• Ability to bend, squat, crouch, and/or reach, and lift up to 25 pounds or more as necessary.

• Adherence to Sunbelt’s safety policies and guidelines.

• Capability to work under potentially varied conditions, including extended driving, heavy equipment loading/unloading, extreme weather, nights, and weekends when required.

• Ability to meet reasonable ADA/ADAAA accommodation needs.

🏝️ Benefits

• Competitive benefits package.

• Extensive on-the-job training for all eligible employees.

• Health, Dental, Vision, and Life Insurance.

• Enhanced Vacation Time based on Years of Service.

• 5 Paid Sick Days.

• Leading wages.

• Tuition Reimbursement.

• RRSP Matching.

• Tool and Boot Allowance.

• Career development and advancement opportunities.

• Employee Assistance Program.

• Referral bonus opportunity for employee referrals.