HR Coordinator

This is a fully remote position, open to applicants in California.

📋 Description

• Facilitate the experience for new hires from the acceptance of their offer through the completion of onboarding.

• Ensure accuracy of time and attendance records as well as payroll data.

• Coordinate start dates for new employees.

• Address inquiries, follow up on outstanding issues, and resolve preboarding concerns.

• Distribute new hire documentation and monitor the completion of necessary forms.

• Collect, verify, and assess new hire information for precision and thoroughness.

• Initiate and oversee background checks while keeping the HR Manager informed of their status.

• Send E-Verify invitations and carry out I-9 verifications.

• Develop personalized onboarding agendas.

• Input new hires into ADP and confirm payroll, tax, and employment details.

• Act as a point of contact for new hires during their initial days and weeks.

• Confirm termination data in the HRIS.

• Ensure the timely return of firm laptops and equipment with IT post-termination.

• Collect and input termination KPI data in the HRIS.

• Validate requests for bereavement leave and jury duty.

• Compile and analyze overtime reports, highlighting any discrepancies.

• Assist with employee timecard updates and manage escalated requests.

• Maintain employee data in ADP and conduct cross-checks between BambooHR and ADP.

• Uphold precise and confidential HRIS records in accordance with company policy and relevant legislation.

• Track onboarding metrics and report on progress.

• Enhance onboarding processes, checklists, and templates.

• Perform additional HR responsibilities as assigned.

⛳️ Requirements

• A Bachelor’s degree is required.

• At least 3 years of experience in human resources.

• Familiarity with onboarding procedures, Form I-9 and E-Verify, and background check protocols.

• Experience utilizing an HRIS and payroll system (ADP and BambooHR preferred).

• Strong knowledge of time and attendance regulations and relevant state wage-and-hour laws, including overtime and meal/rest breaks.

• Proficiency in Microsoft Office or a comparable suite.

• Exceptional organizational and time-management abilities, with a capacity to handle multiple tasks simultaneously.

• Excellent written and verbal communication skills.

• A high degree of discretion regarding confidential information.

🏝️ Benefits

• Overtime is compensated at 1.5 times the regular hourly rate, as needed.

• Comprehensive benefits package, including plans available at no cost to employees (the average annual employee contribution for health, vision, and dental coverage is between $700 and $1,700).

• Employee Assistance Program provided through HealthAdvocate.

• 401(k) plan featuring a 100% match on the first 3% contributed and a 50% match on the subsequent 4-5%.

• Annual vacation time accrued at the employee’s base rate.

• Monthly technology reimbursement of $60.

• Paid parental leave at base salary.

• Standard 37.5-hour workweek aimed at fostering balance and preventing burnout.

• Educational reimbursement program for non-attorney eligible team members, up to $3,500 each calendar year.

• Internal diversity and inclusion initiatives, such as the Women’s Initiative and Young Professionals Initiative.

• Firm-wide charitable giving initiative.

• A variety of social and off-site events held annually.