HR Associate

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and manage the complete recruitment cycle, from job advertisement and sourcing to screening, interviews, candidate selection, and offer preparation.

• Evaluate candidates, perform initial interviews, organize interviews, and facilitate feedback from the hiring team.

• Maintain candidate documentation, recruitment trackers, and records in Zoho Recruit and other HR management systems.

• Conduct reference checks, verifications, and necessary pre-engagement screenings.

• Ensure timely and professional communication with candidates throughout the recruitment process.

• Prepare and organize contracts, NDAs, onboarding forms, and necessary documentation.

• Confirm onboarding requirements, including references, clearances, identity verification, and other essential records.

• Coordinate orientation for new staff members, training sessions, system access requests, and related communications.

• Track onboarding progress and follow up on any outstanding requirements.

• Maintain accurate and confidential records for staff members and contractors, along with HR trackers and documentation.

• Assist with audits to ensure HR records are complete, up-to-date, and well-organized.

• Keep precise attendance, PTO, and leave records.

• Address routine inquiries regarding PTO, attendance, leave, benefits, and HR documentation.

• Assist with the administration of benefits, compensation trackers, and payroll-related HR reports.

• Coordinate routine HR requirements and documentation with Finance and benefits providers.

• Maintain trackers for performance evaluations and coordinate reminders and documentation for reviews.

• Support initiatives related to wellness, engagement, and employee retention.

• Assist in documenting corrective actions and coordinating responses to performance issues, attendance problems, policy violations, and other staff member concerns.

• Coordinate and assist with offboarding activities, including exit documentation, clearances, exit interviews, access removal requests, and final payment arrangements.

• Contribute to HR process enhancements, policies, templates, trackers, and documentation.

• Support HR projects, audits, reports, and any additional responsibilities assigned by the supervisor or senior management.

⛳️ Requirements

• Bachelor's degree in Human Resources, Psychology, Business Administration, or a related discipline.

• A minimum of 2 years of relevant experience in HR, HR Associate, HR Assistant, or similar roles.

• Experience in supporting recruitment, onboarding, staff member records management, and general HR administration.

• Background in a BPO, shared services, outsourcing, healthcare, or international business setting is preferred.

• Basic understanding of HR practices, employment regulations, and arrangements for employee and independent contractor engagement.

• Experience in supporting compensation, benefits, leave administration, payroll coordination, and staff member documentation processes.

• Excellent organizational skills and strong attention to detail.

• Proficient written and verbal communication skills.

• Ability to communicate professionally with staff members, candidates, managers, and international stakeholders.

• Proven ability to maintain confidentiality while handling sensitive information about staff members.

• Capability to manage multiple priorities, deadlines, and follow-ups efficiently.

• Comfort working in a fast-paced, remote environment with minimal supervision.

• Strong proficiency in Google Workspace and familiarity with cloud-based business systems.

• Experience with HRIS, applicant tracking systems (ATS), recruitment platforms, or other HR technologies is a plus.

• Familiarity with AI tools and technology-driven HR processes is advantageous.

🏝️ Benefits

• 100% Remote (Work from Home)

• Paid Time Off

• Paid U.S. holidays

• Paid birthday leave

• Monthly health stipend