HR Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and manage the complete recruitment cycle, from job postings and candidate sourcing to screening, interviews, candidate selection, and offer preparation.

• Evaluate candidates, conduct preliminary interviews, organize interviews, and facilitate feedback from the hiring team.

• Maintain candidate records, recruitment trackers, and documentation using Zoho Recruit and other HR systems.

• Perform reference checks, verifications, and necessary pre-engagement screenings.

• Ensure timely and professional communication with candidates throughout the hiring process.

• Prepare and coordinate contracts, NDAs, onboarding documentation, and other required paperwork.

• Verify onboarding requirements, including references, clearances, identity verification, and other necessary records.

• Organize orientation, training, system access requests, and related communications for new staff members.

• Keep onboarding trackers up to date and follow up on pending requirements.

• Ensure accurate and confidential maintenance of staff member and contractor records, HR trackers, and documentation.

• Assist with audits to ensure HR records are complete, current, and well-organized.

• Maintain precise attendance, PTO, and leave records.

• Address routine inquiries about PTO, attendance, leave, benefits, and HR forms.

• Support benefits administration, compensation trackers, and payroll-related HR reports.

• Coordinate routine HR requirements and documentation with Finance and benefits providers.

• Maintain performance evaluation trackers and manage review reminders and documentation.

• Contribute to wellness, engagement, and retention initiatives.

• Assist with corrective action documentation and collaborate with supervisors and HR leadership on performance issues, attendance matters, policy violations, and other staff-related concerns.

• Manage and support offboarding activities, including exit documentation, clearances, exit interviews, access removal requests, and final payment coordination.

• Facilitate HR process improvements, policies, templates, trackers, and documentation.

• Assist with HR projects, audits, reports, and other tasks assigned by the supervisor or senior management.

• Work closely with local and international stakeholders to ensure accurate and timely completion of HR processes.

⛳️ Requirements

• Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field.

• A minimum of 2 years of relevant experience in HR, HR Associate, HR Assistant, or similar roles.

• Experience in recruitment support, onboarding, staff member records management, and general HR administration.

• Experience in a BPO, shared services, outsourcing, healthcare, or international business environment is a plus.

• Basic knowledge of HR practices, employment requirements, and engagement arrangements for employees and independent contractors.

• Experience in supporting compensation, benefits, leave administration, payroll coordination, and staff member documentation processes.

• Strong organizational skills with a keen attention to detail.

• Excellent written and verbal communication skills.

• Professional communication abilities with staff members, candidates, managers, and international stakeholders.

• Proven capability to maintain confidentiality when handling sensitive staff member information.

• Ability to juggle multiple priorities, deadlines, and follow-ups effectively.

• Comfortable in a fast-paced, remote environment with minimal supervision.

• Strong proficiency in Google Workspace and familiarity with cloud-based business systems.

• Experience with HRIS, applicant tracking systems (ATS), recruitment platforms, or other HR technologies is advantageous.

• Familiarity with AI tools and technology-driven HR processes is a bonus.

• Tech-savvy, creative, adaptable, and eager to learn, with a focus on process improvement and automation.

🏝️ Benefits

• 100% Remote (Work from Home).

• Paid Time Off.

• Paid U.S. holidays.

• Paid birthday leave.

• Monthly health stipend.