HR Administrator

This is a fully remote position, open to applicants in India.

📋 Description

• Manage the employee lifecycle transactions within HR systems, encompassing new hires, transfers, organizational changes, compensation adjustments, benefits modifications, and terminations.

• Ensure employee records, documentation, and personnel files are maintained accurately, adhering to company policies, data privacy regulations, and retention standards.

• Oversee HR workflows, approvals, and case management tasks.

• Address HR operational inquiries from employees and managers, resolving or escalating issues as necessary.

• Assist with HR system administration through data entry, record updates, workflow oversight, and user support.

• Conduct data validation, quality assurance, file audits, and compliance assessments.

• Generate, validate, and distribute standard HR reports, employee data extracts, and operational metrics.

• Manage contracts, letters, employment alterations, and other HR correspondence.

• Facilitate employment verification, right-to-work checks, background screenings, and reference requests.

• Coordinate payroll inputs, payroll trackers, calendars, documentation, reconciliations, and issue resolution across specified jurisdictions.

• Oversee employee benefits administration, including enrollments, amendments, leaver processes, provider notifications, invoicing, and reconciliation.

• Assist with regular and ad hoc HR reporting and workforce administration tasks.

• Provide administrative and coordination support for HR projects, system changes, organizational initiatives, and annual people-cycle activities.

• Maintain project trackers, documentation, action logs, and status updates.

• Coordinate meetings, communications, and follow-up actions related to HR projects.

• Promote continuous improvement, process documentation, and the implementation of new processes and systems.

• Collaborate with HR Operations Advisors, payroll, HR systems, benefits providers, payroll providers, and other HR stakeholders.

⛳️ Requirements

• Proven experience in supporting HR administration, HR operations, shared services, or employee lifecycle processes within a complex organizational context.

• Demonstrated experience in processing employee lifecycle transactions, including hiring, changes, transfers, and terminations.

• Familiarity with maintaining employee records, HR documentation, and personnel files with a high level of accuracy and confidentiality.

• Proficiency in utilizing HR systems to process transactions, maintain records, and support operational HR activities.

• Experience in supporting payroll administration, payroll coordination, or payroll-related tasks across one or more jurisdictions.

• Background in assisting employee benefits administration, provider coordination, and reconciliation activities.

• Experience working with HR workflows, case management processes, or service delivery environments.

• Skilled in preparing, validating, and maintaining HR reports, employee data, and operational metrics.

• Knowledge of supporting compliance, audit, record management, or data quality activities.

• Proven ability to collaborate with multiple stakeholders, service providers, or external vendors.

• Understanding of employee lifecycle processes, HR administration best practices, and operational service delivery principles.

• Strong attention to detail, organizational skills, communication abilities, interpersonal skills, teamwork, and problem-solving capabilities.

• Capacity to handle confidential and sensitive information with discretion.

• Proficient in Microsoft Office applications, especially Excel, Outlook, and Word.

• Familiarity with case management, workflow management, or shared services ticketing systems.

• Understanding of data privacy, confidentiality, and information security principles.

• Ability to identify data discrepancies and perform validation activities.

• Experience with HR technology platforms such as ADP Workforce Now, Oracle HCM, Sage HR, or similar systems is desirable.

• Background in supporting HR projects, process improvement initiatives, or system implementations is a plus.

• Experience in supporting international or multi-country HR operations is advantageous.

• Relevant qualifications or certifications in HR, administration, payroll, or business-related fields are desirable.

🏝️ Benefits

• Equal Opportunity Employer; commitment to non-discrimination.

• Remote work arrangement available in India.