HR & Admin Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assist with ongoing HR operations, including verification of employment, compliance requests from government entities, policy acknowledgments, employee documentation, and updates to the HRIS.

• Ensure the accuracy of employee records, files, and processing documentation while supporting audit activities.

• Generate regular HR reports, trackers, communications, distribution lists, as well as reports on PTO, attendance, and employee activities.

• Oversee shared HR and administrative inboxes, tickets, and requests to ensure timely responses, resolutions, or escalations.

• Facilitate onboarding, offboarding, changes in employee status, documentation, notifications, office access, equipment provisioning, shipping, workspace readiness, transfers, title modifications, reporting-line adjustments, and approved compensation changes.

• Systematize attendance, employee activity, and employee relations documentation; summarize pertinent facts and escalate to HR leadership as needed.

• Provide scheduling, meeting coordination, document preparation, and administrative assistance for People Operations initiatives and projects.

• Aid in the administration of benefits, payroll, leave, and compliance functions.

• Coordinate equipment provisioning, shipping, office access, workspace preparation, supply management, vendor relations, property management, and requests from onsite partners.

• Keep HR, equipment, and office inventories updated.

• Offer logistical support for employee meetings and occasional company events.

• Manage confidential employee and company information with utmost discretion.

• Assist with additional People Operations and administrative projects as assigned.

⛳️ Requirements

• 2–4 years of experience in supporting Human Resources, People Operations, employee services, or a related HR-focused role.

• Proven experience in maintaining employee records and handling confidential or sensitive information with care.

• Highly organized with a keen attention to detail and a commitment to follow-through.

• Excellent written and verbal communication skills that are clear and professional.

• Comfortable adhering to established processes and identifying when escalation is necessary.

• Capable of gathering information, organizing documentation, and summarizing key details effectively.

• Proactive and solutions-oriented; able to independently identify and address HR and administrative needs.

• Comfortable collaborating with employees, managers, senior leaders, vendors, and cross-functional teams across various locations and time zones.

• Familiarity with Google Workspace, including Gmail, Google Drive, Docs, Sheets, Slides, and Calendar.

• Comfortable navigating HR systems, ticketing platforms, Slack, spreadsheets, and shared document tools.

• Capable of coordinating onboarding, offboarding, equipment provisioning, shipping, vendor relations, and administrative requests.

• Agile professional who thrives in a fast-paced environment and can adapt strategies to meet business requirements.

• Must possess a working laptop/PC, internet access, and a backup connection.

• Must be authorized to work in the Philippines at the time of hire and maintain this authorization throughout employment.

• Pre-employment screening is required.

🏝️ Benefits

• Opportunities for career advancement through mentorship programs, leadership academies, and initiatives to influence company culture and DEI efforts.

• Flex Fridays, enabling flexibility to adjust the 40-hour workweek for full or half days off on Fridays.

• Emphasis on a remote-first culture, allowing work from home.

• 14 days of annual paid time off, in addition to Philippine government-declared holidays.

• 5 extra days of paid time off after one year of employment.

• Philippine statutory benefits including SSS, PhilHealth, and HDMF.

• Corporate HMO Plan is available for full-time employees in the Philippines after two months of service.

• Monthly rice subsidy/de minimis allowance.

• Access to the Headspace wellness app.

• Bonus for presenting during the monthly Speaker Series.

• A working laptop/PC, internet access, and a backup connection are required.