Grants Management Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Supervise the administrative and financial lifecycle of institutional, federal, state, and private grant awards.

• Ensure compliance, create project budgets, manage reporting timelines, and foster collaboration among clients, finance teams, and external funding sources.

• Deliver post-award grants management services, compliance support, contract preparation, billing, reimbursement requests, and reporting.

• Handle assigned grants and implement established policies and procedures.

• Generate reports and documentation while providing guidance to program staff.

• Aid in audits, monitoring, special projects, and everyday grant administration.

• Act as the primary day-to-day contact for assigned clients concerning routine grants management issues.

• Address client inquiries and escalate complex compliance or financial matters to the SGMS.

• Assist in the administration of federal, state, local, and private foundation grants throughout the entire grant lifecycle.

• Support award setup, implementation, monitoring, grant closeout, agreement reviews, requirement summaries, deadline tracking, modifications, amendments, and renewals.

• Create and sustain grant budgets; evaluate expenditures for allowability, allocability, reasonableness, and alignment with approved budgets.

• Draft reimbursement requests and financial reports for SGMS evaluation.

• Track budget-to-actual expenditures, identify variances, reconcile expenditures with accounting records, and assist with budget adjustments and reallocations.

• Help with subrecipient risk assessments, report reviews, documentation monitoring, checklists, and corrective action plans.

• Draft financial, compliance, and performance reports and maintain grant databases, dashboards, tracking systems, and audit-ready documentation.

• Support audit preparation, Single Audits, monitoring visits, grant closeouts, financial reconciliations, final reporting, and record retention.

• Develop templates, SOPs, and training materials; participate in client training and offer technical assistance.

• Collaborate with SGMS, finance staff, program managers, grant writers, client leadership, and cross-functional teams to fulfill deliverables.

⛳️ Requirements

• 3–5 years of direct experience in grants management, sponsored programs, or post-award financial administration in a nonprofit or higher education environment.

• Familiarity with state and federal grant programs, including relevant statutes, regulations, policies, and procedures.

• Knowledge of 2 CFR 200 Compliance Standards, Uniform Grants Regulations (UGR), and compliance guidelines for federal, state, local, private, or other grant programs.

• Strong commitment to the NGMA Code of Ethics.

• Experience in grant writing, grants management, budgeting, and contracts.

• Proficient in computer programs, software, and online federal government grants management systems.

• Exceptional written and verbal communication skills, with the ability to clearly and concisely explain complex grant requirements.

• Strong organizational and project management capabilities; adept at managing multiple grants and deadlines concurrently.

• Ability to identify and proactively address grant-management and compliance challenges.

• Experience working collaboratively with remote teams across various time zones.

• Familiarity with online federal government grants management systems.

• Ability to quickly become proficient in Asana or other project management software and grant database management programs.

• Proficient in Microsoft 365 applications: Word, Excel, PowerPoint, Outlook, OneDrive, SharePoint.

• Experience with virtual meeting platforms such as Teams and Zoom.

• Bachelor’s degree in Business Administration, Accounting, Finance, Public Administration, Non-Profit Management, or a related field, or equivalent experience.

• Certification as a Grants Management Specialist (CGMS) or Certified Research Administrator (CRA) is a plus.

🏝️ Benefits

• Minimum of 40 hours of Paid Sick Time (PST), based on state of residency.

• Up to 80 hours of Paid Time Off (PTO) each calendar year for full-time employees.

• 80 hours of Paid Vacation Time after one year of continuous employment for full-time employees.

• 120 hours of Paid Vacation Time after the 5th year of continuous employment for full-time employees.

• 9 Paid Holidays each calendar year.

• 401K plan with matching up to 4% with immediate vesting; eligible after 1 year and 1,000 hours.

• $50,000 in Employer Paid Group Life and AD&D Insurance.

• Employer paid Virtual: On-Demand Counseling, Urgent Care, and Prescription Benefit through Recuro Health.

• Group Health Insurance with multiple choices available; employer contributes to a portion of the premium.

• Option to open an HSA when enrolled in a compatible health plan.

• Voluntary Group Dental & Vision Plans available.

• Voluntary Supplemental Plans: Term & Whole Life Insurance, Accident Insurance, Cancer Insurance, Critical Illness Insurance, Short & Long Term Disability, Gap Insurance, Hospital Confinement Insurance, and Beyond Med health and wellness discount plan.

• Opportunities for Professional Development.

• Fully Remote.