Grant Specialist II – Biology and Biomedical Sciences

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist Principal Investigators during the pre-award phase of sponsored projects.

• Prepare and submit proposals for fellowships and training grants.

• Assemble complete grant applications in accordance with agency and university requirements.

• Collect information for non-technical sections of proposals.

• Act as the intermediary between PIs, DBBS, and Department Administrators.

• Stay updated on federal and university changes related to research administration and intricate regulations.

• Gather and verify accurate data for regulatory compliance.

• Input grant budgeting documents into online systems.

• Secure signatures from PIs and the institution for proposal submissions.

• Distribute internal award notifications and sponsor documents to SPA and PIs.

• Oversee and coordinate annual reports for agencies, including RPPRs.

• Collaborate with SPA for precise and timely budget setup.

• Handle grant closure processes and manage forms documentation.

• Coordinate responses to inquiries related to grants.

• Maintain an online database tracking grants that have been submitted, awarded, or rejected.

• Address accounting discrepancies and manage end-of-year processes.

• Oversee fund management and implement necessary budget adjustments.

• Approve purchasing documents and direct appropriate grant expenditures.

• Perform additional tasks as assigned.

• Potential travel to conferences or training sessions.

⛳️ Requirements

• Bachelor's degree or an equivalent combination of education and/or experience may fulfill minimum educational requirements.

• A minimum of 2 years of relevant experience.

• Familiarity with RMS (Research Management System) is preferred.

• Understanding of agency guidelines is preferred.

• Proficiency in accounting.

• Experience with Adobe Acrobat.

• Strong analytical thinking skills.

• Knowledge of computerized accounting systems.

• Computer literacy is essential.

• Effective deadline management skills.

• Experience in grant administration.

• Familiarity with grant applications.

• Proficient in Microsoft Excel.

• Proficient in Microsoft Office.

• Familiarity with Workday Software.

• No specific certification or professional license is necessary.

• A driver's license is not a requirement.

🏝️ Benefits

• Up to 22 days of vacation.

• 10 recognized holidays.

• Sick leave.

• Competitive health insurance plans with priority appointments and reduced copays/coinsurance.

• Free Metro transit U-Pass for eligible employees.

• Defined contribution (403(b)) Retirement Savings Plan, with both employee and university contributions starting at 7%.

• Wellness challenges.

• Annual health screenings.

• Mental health resources.

• Mindfulness programs and courses.

• Employee assistance program (EAP).

• Financial resources.

• Access to dietitians.

• Four weeks of caregiver leave to bond with your new child.

• Family care resources for ongoing childcare needs.

• Adult care resources.

• Tuition coverage for employees and their families, including up to 100% of dependent undergraduate-level college tuition at WashU and 40% at other institutions after seven years.