Fleet Administrator

This is a fully remote position, open to applicants in Texas.

📋 Description

• Ensure precise documentation for around 1,600 vehicles throughout their entire lifecycle

• Oversee vehicle registration, insurance, licenses, inspections, maintenance records, and other necessary paperwork

• Facilitate vehicle onboarding and offboarding processes, including registration, insurance, documentation, and system setup or removal

• Detect and rectify any missing, expired, or incorrect documentation

• Perform regular audits and reconciliations within Fleetio, Azuga, A2B, and accompanying records

• Maintain accurate and comprehensive records in Fleetio, aiming for over 95% current maintenance data

• Log and track scheduled and unscheduled maintenance, inspections, vehicle status, and maintenance timelines

• Monitor overdue maintenance and inspections, ensuring prompt resolution

• Identify recurring maintenance challenges, data inconsistencies, and process improvements that impact fleet availability

• Keep accurate records of vehicles, employees, drivers, and vehicle assignments in Azuga

• Oversee employee and driver onboarding and offboarding within the system

• Ensure consistency of information between Azuga, Fleetio, and other fleet management systems

• Manage the fleet fuel card program, which includes issuance, activation, modifications, and cancellations

• Guarantee accurate assignment of fuel cards to employees and/or vehicles and address any discrepancies

• Collaborate with Operations, Maintenance, HR, Insurance, vendors, and other stakeholders to address fleet issues and uphold operational readiness

⛳️ Requirements

• Background in fleet administration, fleet management, transportation, logistics, or a similar area

• Proven experience with Fleetio and Azuga

• Knowledge in managing vehicle registration, insurance, inspections, maintenance, and compliance documentation

• Strong skills in data entry, Excel, computer usage, organization, and time management

• Outstanding attention to detail and data accuracy

• Capability to handle a large volume of vehicle and employee records

• Experience in fuel card administration or fuel management

• Ability to identify discrepancies, create consistent processes, and independently resolve issues proactively

• Preferred: Experience supporting a fleet of over 1,000 vehicles, ideally around 1,600 vehicles

• Preferred: Familiarity with vehicle lifecycle management, fleet compliance, maintenance/inspection programs, and employee-to-vehicle assignments

• Preferred: Experience in auditing and reconciling data across various fleet management systems

🏝️ Benefits

• Competitive salary and performance-based incentives

• Comprehensive health, dental, and vision insurance

• Retirement savings plan with company match

• Opportunities for professional development and career advancement

• Flexible work environment and work-life balance