Finance & Operations Manager

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee daily bookkeeping and financial administration utilizing Xero

• Ensure precise financial records for Australian business entities

• Compile BAS information along with necessary documentation for external accountant evaluation

• Handle Accounts Payable, which includes managing supplier invoices, documentation, payment runs, bank payments, and statement reconciliations

• Oversee Accounts Receivable, including the management of customer invoices, progress claims, debtor follow-ups, collections, and debtor records

• Assist in cash-flow forecasting and financial planning processes

• Maintain fixed asset registers and depreciation schedules

• Prepare monthly reporting packs including Profit & Loss, Balance Sheet, cash-flow, and budget-versus-actual reports

• Aid in the preparation and reporting of year-end financials

• Manage weekly payroll administration and maintain employee records

• Ensure compliance with Australian payroll regulations, including STP and superannuation obligations

• Assist with onboarding processes, apprentice and employee documentation, WorkCover, workers' compensation, and insurance administration

• Prepare weekly project profitability reports and monitor labour, materials, supplier expenses, and project margins

• Contribute to pricing calculations, project-performance tracking, purchase orders, job scheduling, and workforce allocation

• Draft weekly communications regarding labour allocation

• Utilize Simpro for managing project materials, labour, job progression, costing, and reconciliation with Xero

• Enhance operational efficiency through systems, processes, templates, documentation, AI, and automation

• Establish and maintain CRM and document-management processes using SharePoint or similar systems

• Collaborate with IT support providers to recommend technological enhancements

• Provide operational, property, investment, renovation, and executive assistance to Directors

• Coordinate with accounting and legal partners in Manila concerning Philippine requirements

• Support the administration of Australian–Philippine entities, cross-billing, staff compliance, and Philippine property processes

⛳️ Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field

• Demonstrated experience in accounting, bookkeeping, finance administration, or operations management

• Strong practical experience with Xero

• Comprehensive understanding of Australian bookkeeping, payroll, and financial administration processes

• Knowledge of BAS, Single Touch Payroll, and superannuation requirements

• Experience in managing Accounts Payable, Accounts Receivable, payroll, and reconciliations

• Experience in preparing management reports, cash-flow forecasts, budget-versus-actual analyses, Profit and Loss statements, Balance Sheets, and project-costing data

• Proficient in Microsoft Excel

• Exceptional written and verbal English communication skills

• Capability to manage recurring deadlines and prioritize competing tasks

• Commercially minded, detail-oriented, process-driven, dependable, proactive, and capable of working independently

• Ability to manage confidential information with professionalism

• Commitment to delivering accurate, high-quality work

• Highly desirable: experience supporting Australian construction, electrical contracting, trades, renovation, or property businesses

• Highly desirable: familiarity with Simpro or other job-management platforms and Xero reconciliation

• Highly desirable: experience in project-profitability reporting, progress claims, or construction invoicing

• Highly desirable: knowledge of CRM and document-management platforms such as SharePoint

• Highly desirable: experience in process improvement, workflow documentation, AI, or automation tools

• Highly desirable: exposure to Philippine business operations, property administration, or compliance requirements

• Must disclose any existing ongoing roles or client work

• Must reflect the engagement on LinkedIn as “Independent Contractor”

🏝️ Benefits

• 100% remote work

• Work from home