Finance Officer – Bookkeeping, Payroll, Accounts Receivable

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Execute precise and timely bank and credit-card reconciliations using Xero; investigate unmatched items and resolve discrepancies.

• Maintain transaction coding, supporting documentation, and reconciled control accounts.

• Prepare BAS data, reconciliations, and workpapers for CEO review and submission.

• Process and reconcile Stripe receipts and fees, utilizing Pay.com for approved payments and payroll workflows.

• Import and reconcile Reece supplier transactions against invoices, credits, statements, and relevant jobs or cost categories.

• Uphold a month-end checklist and provide supporting information to management.

• Prepare and issue approximately 70 deposit, progress, and final invoices weekly.

• Review accounts receivable and follow up on overdue accounts via email.

• Dispatch statements, payment reminders, invoices, and other financial correspondence; document contacts, commitments, and disputed items.

• Allocate receipts, reconcile client accounts, and investigate unidentified or short payments.

• Resolve invoice queries, missing job documentation, pricing discrepancies, variations, and disputed charges.

• Provide weekly updates on aged receivables and collections.

• Refer escalated debts according to the approved process.

• Receive, verify, code, and process supplier and subcontractor invoices after job matching and approval checks.

• Reconcile subcontractor invoices, supplier statements, and credits.

• Prepare information and supporting records for the Taxable Payments Annual Report.

• Maintain supplier and subcontractor records and assist with payment runs.

• Prepare and process weekly payroll for approximately 10 employees in Xero.

• Reconcile payroll, PAYG withholding, leave balances, and payroll clearing accounts.

• Prepare Single Touch Payroll information and transmission or finalization within established authority arrangements.

• Prepare superannuation contributions and payment records.

• Maintain LeavePlus records and assist with submissions and reconciliations.

• Respond to routine employee payroll inquiries and escalate questions regarding interpretation, entitlement, or compliance.

• Follow and enhance Simpro workflows linking job status, purchase orders, supplier costs, variations, deposits, and invoicing.

• Ensure jobs are financially prepared for invoicing and resolve exceptions.

• Reconcile data between Simpro, Xero, and payment platforms without duplicate transactions.

• Document recurring Simpro finance procedures.

• Map billing and finance workflows, identify bottlenecks or control gaps, and suggest improvements.

• Create and maintain process notes, checklists, templates, and finance calendars.

• Meet with the Office Manager to communicate priorities and exceptions, and ensure follow-through on actions.

• Safeguard confidential business, banking, customer, and employee information.

• Adhere to access control, cyber-security, password management, and access request procedures.

• Operate within delegated authority and obtain necessary verification and approvals.

⛳️ Requirements

• Candidate must be based in the Philippines.

• Advanced proficiency in Xero, encompassing bank reconciliation, accounts payable, accounts receivable, and payroll.

• Substantial experience in bookkeeping, finance officer, or accounts role with responsibility for recurring deadlines and reconciliations.

• Practical understanding of Australian bookkeeping and payroll workflows.

• Judgement to escalate issues requiring interpretation of Australian tax, payroll, or employment law.

• Proven track record with debtor follow-up and client finance correspondence via email.

• Strong reconciliation skills, accuracy, and ability to trace discrepancies to source documents.

• Excellent written and verbal English communication skills.

• Confidence in communicating with clients, suppliers, subcontractors, employees, and managers.

• High integrity, discretion, and security awareness when handling financial credentials and personal data.

• Reliable internet connection and a professional remote work setup.

• Ability to collaborate for approximately two hours with Melbourne business hours each working day.

• Hands-on experience with Simpro, particularly in job costing, purchasing, invoicing, and Xero integration workflows (highly regarded).

• Finance experience in plumbing, construction, field services, or another job-based trade business (highly regarded).

• Familiarity with Stripe, Pay.com, Reece supplier imports/reconciliations, LeavePlus, and contractor reporting (highly regarded).

• Relevant accounting or bookkeeping qualification; experience or training in Australian BAS/payroll is advantageous.

• Disclose any existing ongoing roles or client work.

• Represent this engagement on LinkedIn as “Independent Contractor.”

🏝️ Benefits

• 100% remote work from home.

• Flexible scheduling.

• Approximately two hours of overlap with Melbourne business hours each working day.