Finance & Administration Officer, Xero Experience

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Accurately process supplier invoices, verify purchase orders when necessary (approximately 1-10% of orders may include a PO), reconcile supplier statements, and escalate accounts payable inquiries to the Group Accountant.

• Review contractor invoices against run sheets and reports, address discrepancies, and maintain proper documentation.

• Manage weekly and fortnightly payroll, reimbursements, and keep payroll records updated.

• Provide backup support for Accounts Receivable, assist with collections, and escalate overdue accounts as needed.

• Handle overhire invoicing, initially supporting the process currently overseen by a Virtual Assistant (VA), with the goal of becoming familiar with the role.

• Process weekly cross-charge invoicing for a specific division within the company.

• Assist in performing daily bank reconciliations using Xero.

• Carry out filing, data entry, phone management, document control, tax return preparation support, and various ad hoc administrative tasks.

• Address customer and supplier inquiries, resolve account issues, and foster strong relationships with stakeholders.

• Support OH&S compliance, safety training, incident reporting, and workplace injury administration.

⛳️ Requirements

• Prior experience in Finance & Administration, Accounts, or a related role.

• Proven experience in processing Accounts Payable and supplier invoices.

• Familiarity with payroll administration, including weekly and/or fortnightly payroll.

• Experience supporting Accounts Receivable and handling invoice processing.

• Competence in performing bank reconciliations using Xero.

• Strong attention to detail with exceptional numerical accuracy.

• Proficient in Microsoft Office, especially Excel.

• Excellent organizational and time management capabilities.

• Strong written and verbal communication skills.

• Ability to juggle multiple tasks and adhere to deadlines.

• Capability to work independently as well as collaboratively within a team.

🏝️ Benefits

• Full-time remote/WFH setup

• Dayshift - Australian Business Hours