Finance & Accounting Specialist

This is a fully remote position, open to applicants in Latin America.

📋 Description

• Oversee GroWrk's daily payment processing, reconciliation, and bookkeeping functions.

• Track and respond to the Stripe payments listener to ensure client payments are updated daily within a one-business-day turnaround.

• Analyze and update order payments in the Payments Tracker and GroWrk platform.

• Assess ALC service-order payments.

• Manage and reconcile the SVB Wire-Out Report, collaborating with Accounting and Procurement to address unresolved wires.

• Keep the Payments Tracker updated and revise platform payment statuses for ALC and associated orders.

• Enter paid-invoice bills in Bill.com and QuickBooks Online.

• Implement QBO updates from the Accounting team to ensure ledgers remain accurate and reconciled.

• Assist with quarterly reconciliation and closing processes.

• Evaluate quarterly finance documentation and verify its completeness.

• Sustain the Chart of Accounts, including labeling, descriptions, and SKU structures.

• Develop new SKUs for emerging revenue areas such as ALC, Renting, Flex, and Leasing.

• Review pending customer services bi-weekly for subscription management and accounts receivable assistance.

• Address finance-related inquiries via the shared Accounts email.

• Document and uphold standard operating procedures.

• Identify and promote automation opportunities across payment and reconciliation processes.

⛳️ Requirements

• 2–4+ years of experience in finance operations focusing on USA accounts payable, payment processing, or bookkeeping.

• Bachelor's degree in Accounting or Finance.

• Practical experience with QuickBooks Online and Bill.com, or similar GL/AP tools.

• Ability to manage high-volume, daily-deadline reconciliations.

• Excellent attention to detail.

• Proficient in Google Sheets/Excel for constructing and maintaining trackers.

• Experience in reconciling bank/wire transactions with internal records.

• Dependability in meeting recurring same-day or next-business-day SLAs.

• Fluent English speaker.

• Previous experience in maintaining a Chart of Accounts and SKU structures is preferred.

• Familiarity with Stripe and payment-listener workflows is preferred.

• Experience in coordinating between Accounting and Procurement functions is preferred.

• Background in writing SOPs is preferred.

• Interest in process automation, such as Google Scripts, is preferred.

• Advanced skills in Google Sheets/Excel; familiarity with Google Scripts is a plus.

• Hands-on expertise with QuickBooks Online, Bill.com, Stripe, banking/wire reports, Slack, and the GroWrk internal platform.

🏝️ Benefits

• Comprehensive health benefits.

• Flexible work schedule.

• Opportunities for professional development and training.

• Collaborative and supportive team environment.