Federal Proposal Manager – Lead Writer

This is a fully remote position, open to applicants in United States.

📋 Description

• Take ownership of assigned federal RFP, RFQ, RFI, sources-sought, task-order, BPA, IDIQ, and GWAC responses from the bid decision phase through to submission and lessons learned.

• Review solicitations and amendments, focusing on Sections C, H, L, and M, evaluation criteria, statements of work, performance work statements, attachments, clauses, page limits, and submission instructions.

• Create and manage compliance matrices, requirements crosswalks, annotated outlines, writing plans, proposal schedules, content assignments, templates, review plans, data calls, and submission checklists.

• Facilitate proposal kickoffs, solutioning sessions, daily stand-ups, content recovery meetings, and Pink, Red, Gold, and final-production reviews in line with APMP/Shipley practices.

• Draft and incorporate content related to technical, management, staffing, transition, quality, corporate experience, past performance, key personnel, and executive summaries.

• Conduct interviews with executives, program managers, solution architects, technical SMEs, recruiters, contracts personnel, and partners to gather solution details, benefits, proof points, metrics, risks, and differentiators.

• Convert complex solutions in areas like data engineering, analytics, AI/ML, cloud, DevSecOps, cybersecurity, software development, systems integration, and mission support into narratives tailored for evaluators.

• Coordinate and edit contributions from internal authors and teaming partners; identify missing, inconsistent, unsupported, generic, or noncompliant content and drive corrective actions to resolution.

• Execute structural, substantive, compliance, style, and final-copy reviews of proposals and sections drafted by the Federal Pipeline Manager & Proposal Writer.

• Provide independent editorial reviews across volumes to ensure consistency in voice, readability, cross-volume coherence, requirement traceability, claim support, acronym usage, tables, graphics concepts, and action captions.

• Implement a two-review process for major submissions: an independent compliance and content review followed by a separate final editorial and production review.

• Utilize approved generative-AI tools for requirements extraction, compliance validation, outlining, drafting, rewriting, gap analysis, and quality control, while independently validating the output.

• Manage document configuration, version control, page allocation, production, final quality checks, authorization, and timely electronic submissions.

• Maintain reusable proposal content, approved past performance references, resumes, capability matrices, templates, lessons learned, and source documentation in the content repository.

• Assist with capture-stage reviews, bid/no-bid assessments, response planning, and opportunity transitions as proposal workload allows.

• Collaborate with executive leadership, business development, capture, contracts, pricing, recruiting, program personnel, technical SMEs, and teaming partners.

• Prioritize tasks with the Federal Pipeline Manager & Proposal Writer, share proposal ownership, and provide reciprocal editorial review during concurrent pursuits.

⛳️ Requirements

• A minimum of four (4) years of hands-on experience in federal proposal development, including managing complete responses and writing substantive technical and management content.

• Current certification from the Association of Proposal Management Professionals (APMP) at the Foundation level or higher.

• Proven experience managing federal proposals from kickoff through submission, encompassing compliance, scheduling, writing, reviews, production, and final quality control.

• Strong understanding of federal acquisition and source-selection practices, with the ability to interpret complex solicitation instructions and evaluation criteria.

• Exceptional writing and editing abilities, with a focus on significantly enhancing weak SME content beyond mere grammar proofreading.

• Experience in developing compliance matrices and annotated outlines, ensuring that final content aligns directly with solicitation requirements.

• Capability to manage multiple concurrent deadlines, contributors, partners, and dependencies in a fully remote setting.

• Advanced, hands-on experience utilizing ChatGPT or similar enterprise generative-AI tools for solicitation analysis, requirements extraction, compliance mapping, annotated outlines, drafting, rewriting, gap analysis, editing, and quality control, with proven methods for source grounding and output validation.

• Proficient in Microsoft Word, with a strong working knowledge of PowerPoint, Excel, Teams, OneDrive, SharePoint, and Adobe Acrobat.

• U.S. citizenship is required due to federal customer and information-access regulations.

• Ability to successfully complete company-mandated employment verification and background screening.

• Experience with DoD, Intelligence Community, DHS, DOJ, or other national-security and civilian-agency procurements is preferred.

• Background in leading small-business prime proposals, subcontractor contributions, task-order responses, and significant IDIQ or GWAC bids is preferred.

• Familiarity with oral presentations, demonstrations, proposal graphics concepts, staffing plans, and pricing-volume coordination is preferred.

• A bachelor's degree in a relevant field is preferred; equivalent relevant experience will also be considered.

• An active or recently held federal security clearance is preferred.

🏝️ Benefits

• Highly competitive salary based on qualifications and experience.

• Comprehensive, company-paid United Health Care Medical coverage for you and your family (We cover your premiums and deductibles).

• 401(k) plan with company matching.

• Travel and performance incentives.

• Three weeks of paid time off (in addition to Federal Holidays).

• Annual training allowance of $5,000.

• $500 book allowance.

• Tuition reimbursement program.

• Genuine opportunities for career advancement.

• Constant collaboration with multiple teams to ensure client success.

• A team that values and embraces your ideas and expertise.