Federal Pipeline Manager – Proposal Writer

This is a fully remote position, open to applicants in United States.

📋 Description

• Continuously discover pertinent federal opportunities through platforms such as GSA eBuy, SeaPort NxG, DHS Acquisition Planning Forecast System (APFS), SAM.gov, agency acquisition forecasts, OASIS+, SEWP VI, various GWAC and IDIQ portals, industry notifications, and sanctioned market-intelligence platforms.

• Evaluate sourced opportunities for their alignment with capabilities, past performance, contract vehicles, NAICS codes, socioeconomic status, timing, location of performance, clearance or staffing requirements, acquisition strategy, and potential for prime or subcontract roles.

• Create succinct opportunity research briefs that cover the government customer, mission requirements, scope, estimated value, timing, incumbents, contract vehicles, acquisition types, source links, capabilities, past performance, deadlines, information gaps, and subsequent research actions.

• Keep comprehensive and up-to-date CRM/pipeline records, milestones, stage definitions, source documents, contacts, actions, decisions, and deadlines; identify any stalled or unsupported pursuits for leadership evaluation.

• Provide business development teams and portfolio account managers with source documentation and factual research to aid in PWIN assessment, pursuit selection, partner identification, and capture initiatives.

• Monitor draft solicitations, RFIs, industry events, one-on-ones, reading rooms, Q&As, amendments, forecast changes, final releases, and proposal deadlines.

• Manage the opportunity and task-order pipeline for prime and key subcontract vehicles, including OASIS+, SEWP VI, and other IDIQ/GWAC channels.

• Oversee vehicle onboarding, portal access, profiles, catalogs or capability records, regular reports, certification updates, points of contact, and compliance deliverables.

• Prepare, route, track, and maintain NDAs, teaming agreements, subcontractor questionnaires, representations, certifications, data calls, and related pre-award documentation.

• Facilitate the handoff of opportunities to the Federal Proposal Manager & Lead Writer, including source documents, research, decisions, teaming status, deadlines, response requirements, and outstanding actions.

• Independently manage and draft smaller RFIs, sources-sought responses, capability statements, white papers, and quick-turn task-order proposals.

• During proposal surges, act as an alternate proposal manager or volume lead; develop compliance matrices and outlines; write technical, management, staffing, past-performance, resume, and corporate-experience content; coordinate inputs from contributors.

• Provide substantial editorial support for proposals, ensuring compliance, structure, evaluator focus, evidence, consistency, clarity, grammar, and final-copy review.

• Conduct independent compliance and content reviews, followed by a final editorial and production review under Praescient's two-review protocol; document findings and confirm closure before submission.

• Utilize approved generative-AI tools for market research, opportunity summaries, requirements extraction, compliance analysis, outlining, drafting, editing, and gap identification, while validating outputs against authoritative sources.

• Maintain reusable records for pipeline, teaming, vehicles, and proposals and contribute to process improvement and lessons learned.

⛳️ Requirements

• Minimum of four (4) years of experience in federal government contracting, encompassing opportunity research, pipeline or business-development operations, and practical proposal writing and editing.

• Current Association of Proposal Management Professionals (APMP) certification at the Foundation level or above.

• Proven experience in sourcing, researching, documenting, and tracking federal opportunities through online procurement systems and the pipeline-to-proposal lifecycle.

• Demonstrated capability to independently write and edit federal RFIs, sources-sought responses, task-order proposals, capability statements, and proposal sections or volumes.

• Familiarity with federal acquisition practices, common solicitation structures, evaluation criteria, IDIQs, GWACs, task orders, and prime/subcontract teaming models.

• Experience in maintaining a disciplined opportunity pipeline or CRM and generating concise research and qualification products for leadership decision-making.

• Experience in coordinating NDAs, teaming agreements, partner data calls, representations and certifications, or similar pre-award documentation using approved templates and escalation processes.

• Ability to differentiate between administrative agreement routing and contractual or legal judgment, and to escalate nonstandard terms accordingly.

• Strong substantive editing skills with the ability to review proposal content for compliance, evaluator focus, factual support, consistency, and readability.

• Advanced, hands-on experience utilizing ChatGPT or similar enterprise generative-AI tools for opportunity research, requirements extraction, compliance mapping, annotated outlines, drafting, rewriting, gap analysis, editing, and quality control, with proven methods for source grounding and output validation.

• Proficient in Microsoft Word, Excel, PowerPoint, Teams, OneDrive, and SharePoint; experienced with federal opportunity and vehicle portals.

• U.S. citizenship is required due to federal customer and information-access requirements.

• Ability to successfully complete company-required employment verification and background screening.

• Preferred: Experience with DoD, Intelligence Community, DHS, DOJ, MDA, or other national-security and civilian-agency markets.

• Preferred: Experience managing OASIS+, SEWP, GSA, or similar IDIQ/GWAC opportunity and reporting processes.

• Preferred: Experience supporting a small or mid-sized federal contractor where individuals perform across capture, proposals, vehicles, and teaming operations.

• Preferred: Familiarity with FAR/DFARS concepts, small-business set-asides, limitations on subcontracting, organizational conflicts of interest, and pre-award compliance considerations.

• Preferred: Bachelor's degree in business, communications, public policy, information technology, contracts, or a related field; equivalent relevant experience will be considered.

• Preferred: NCMA, Shipley, PMP, or other relevant training in pipeline, proposal, contracts, or project management.

🏝️ Benefits

• Highly competitive salary based on qualifications and experience.

• Comprehensive, company-paid United Health Care Medical for you and your family (We cover your premiums and deductibles).

• 401(k) plan with company matching.

• Travel and performance incentives.

• Three weeks of paid time off plus Federal Holidays.

• $5K annual training allowance.

• $500 book allowance.

• Tuition reimbursement program.

• Genuine opportunity for career advancement.

• Ongoing collaboration with multiple teams to ensure client success.

• A team that values and embraces your ideas and expertise.