Executive Sales Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Analyze discovery and sales call recordings to extract business context, pain points, and specifics of the pitch.

• Compose and send personalized post-call recap emails along with customized proposals.

• Prepare agreements, growth strategies, deliverables, tiered pricing, e-signatures, payment links, and onboarding documentation.

• Conduct research on prospects and create executive briefs.

• Manage lead pipelines, including contact tagging, deal stages, call recaps, statuses, and next steps within GoHighLevel and internal systems.

• Follow up with incoming leads, previously unclosed prospects, backlog leads, past clients, and those who dropped off the Meta funnel.

• Organize the daily calendar and deliver morning briefings.

• Confirm appointments, send personalized reminders, make confirmation calls, screen scheduled appointments, and manage event-related bookings.

• Oversee AI tools and workflows, verify AI-generated onboarding forms, and assist in documenting workflows as standard operating procedures (SOPs).

• Facilitate client communications, monitor client engagement, check in with inactive clients, coordinate onboarding transitions, and provide assistance in Slack channels.

• Organize and lead internal meetings with structured agendas.

• Act as the operational liaison between the founder, fulfillment team, and external partners.

• Coordinate content filming schedules and creative shoots while routing footage to the video editor.

• Assist in designing, testing, and rolling out a VA staffing service.

⛳️ Requirements

• Daily engagement with AI tools such as ChatGPT, Claude, or Grok.

• Demonstrated experience in a fast-paced agency setting, ideally in digital marketing, lead generation, or Meta ads.

• Excellent written and verbal communication skills in English.

• Solid understanding of pipeline dynamics, sales psychology, follow-ups, lead urgency, and sales terminology.

• Strong follow-through capabilities and the ability to work independently.

• Practical experience with GoHighLevel or a similar CRM system.

• Familiarity with Meta Ads Manager is preferred.

• Experience with Fathom or comparable AI note-taking tools is a plus.

• Knowledge of custom-coded funnels and web forms is advantageous.

• Experience in home services, roofing, or small-agency operations is a bonus.

• Full-time availability with an early morning start time around 6:00 AM or 7:00 AM MST (Arizona Time).

• Business-casual attire expected for meetings.

• Clean background, high-quality camera, reliable microphone, and strong Wi-Fi connection.

• Familiarity with Slack and Google Workspace.

🏝️ Benefits

• 13th Month Bonus.

• Permanent remote work setup.

• Health insurance coverage.

• Dental insurance coverage.

• Mental health insurance coverage.

• Competitive starting salary.

• Opportunities for growth.

• Performance-based salary increases.

• Prizes and bonuses available.

• Direct access to the Founder.

• Opportunities for role expansion and leadership.

• Mentorship programs.

• Performance incentives.

• Exposure to cutting-edge AI technologies.