Executive Project Manager

This is a fully remote position, open to applicants in North America.

📋 Description

• Directly report to goop's Founder & Co-CEO, acting as a reliable day-to-day point of contact.

• Oversee projects and requirements from both Co-CEOs and the executive team, ensuring that action items are tracked, assigned, and completed.

• Manage the Notion calendar, which includes meetings, travel, launches, partner deliverables, and deadlines.

• Facilitate scheduling, travel arrangements, executive meetings, offsite events, and company-wide gatherings.

• Organize executive dinners and events, including guest lists, invitations, RSVPs, vendor coordination, menus, gifting, budgets, and on-site management.

• Develop project plans in Notion, monitor milestones and owners, and ensure tasks are completed.

• Document action items from executive meetings and maintain real-time project status views.

• Follow up with senior leaders and teams to ensure deliverables remain on schedule.

• Manage podcast guest tracking, booking follow-ups, scheduling, and production approvals.

• Oversee strategic partnership deliverables, timelines, assets, approvals, and deadlines.

• Set up, configure, migrate, and integrate tools and AI applications for the Founder and executive team.

• Onboard executives to new systems and provide training, guides, and ongoing support.

• Coordinate with external developers, consultants, and IT partners to ensure that system operations adhere to schedule and security standards.

• Administer Slack, Notion, and WhatsApp workspaces, including structural organization, permissions, archiving, and project setup.

• Create and maintain Notion databases, dashboards, and templates, along with automated updates, summaries, and reminders.

• Manage research requests and generate trend reports across wellness, beauty, fashion, consumer, culture, and AI sectors.

• Conduct company, category, and market research and maintain a searchable research library within Notion.

• Utilize AI research tools and agents to scan sources, summarize findings, and monitor emerging signals.

• Travel 8–10 times a year and align work hours with the Founder's schedule, which may include early mornings or late evenings.

⛳️ Requirements

• 3–5 years of business experience, with a minimum of 2 years in project management or executive operations supporting C-level leaders.

• Experience in consumer goods or brand partnerships is highly preferred.

• Proficient in Notion, including managing calendars, databases, dashboards, templates, and automations.

• Administrator-level knowledge of Slack, encompassing workspace setup, permissions, canvases, lists, workflows, and channel management.

• Administrator-level expertise in WhatsApp, including managing business accounts, groups, access, and security settings.

• Advanced skills in Claude, ChatGPT, and Gemini.

• Strong proficiency in Google Workspace, including Gmail, Calendar, Drive, Docs, Sheets, and Slides.

• Practical experience in building workflows, AI agents, and automations that connect tools like Zapier, Notion automations, and Slack workflows.

• A Bachelor's or Master's degree in Business is required.

• Outstanding written and verbal communication skills, with experience in direct communication with a founder or CEO.

• Exceptional organizational skills, speed, and follow-through.

• Experience collaborating across time zones with global, cross-functional teams.

• Must be based in North America.

• Willingness to travel 8–10 times per year.

🏝️ Benefits

• Equity.

• Comprehensive health benefits package.

• Fertility benefits.

• Paid parental leave.

• Generous discounts at goop.

• Special offers with brand partners.

• Access to tailored lifestyle resources and events.

• A creative, innovative work culture focused on camaraderie and employee growth and development.