Executive Operation Assistant – CEO Support

This is a fully remote position, open to applicants in Mexico, +2 more countries.

📋 Description

• Take charge of and enhance the CEO's calendar and inbox, which includes scheduling, allocating focus time, ensuring timely communication, flagging priorities, and aligning professional and personal calendars.

• Arrange meetings with the internal team, landlords, legal advisors, and business partners.

• Organize and oversee flights, accommodations, and itineraries for site visits, meetings, and personal travel.

• Document, structure, and consistently refine workflows and standard operating procedures (SOPs) using Notion or comparable tools.

• Weekly updates to SOPs based on recurring feedback during check-ins, with an emphasis on increasing ownership and autonomy over time.

• Manage scheduling, document preparation, and follow-ups for lease negotiations and legal matters in an administrative support role.

• Schedule and coordinate candidate interviews for leadership positions.

• Assist with light personal and family scheduling requirements.

• Act as the primary communication bridge between the CEO, internal team, and external partners.

• Conduct weekly check-in meetings, present completed tasks, gather feedback, and provide structured updates regarding priorities, progress, and deadlines.

• Utilize Notion, Slack, Google Workspace, Todoist or similar task management platforms, Zoom, and email summaries.

⛳️ Requirements

• Minimum of 3 years of experience as an Executive Assistant, Operations Coordinator, or in a similar role supporting senior leadership.

• Exceptional written and verbal communication skills.

• Proficient in technology and comfortable operating within digital ecosystems, such as Slack, Notion, and Google Workspace.

• Strong abilities in organization and prioritization.

• Proven capability to handle sensitive information with discretion, particularly regarding legal and lease-related matters.

• Proactive, self-motivated, and adaptable to changing needs.

• Experience managing both business and personal responsibilities for a founder or executive is advantageous.

• Familiarity with building and maintaining SOPs.

• Access to reliable high-speed internet and a modern home office setup.

🏝️ Benefits

• Gain international experience.

• Enjoy the flexibility of remote work from any location.

• Be part of a supportive and collaborative team environment.

• Access to learning and development opportunities.

• Potential for performance bonuses.

• Paid time off (PTO).

• Health Maintenance Organization (HMO) coverage after 3 months.