Executive Financial Assistant

This is a fully remote position, open to applicants in Honduras, +6 more countries.

📋 Description

• Identify opportunities for enhancing efficiency, accuracy in reporting, and overall business processes.

• Maintain financial dashboards, trackers, and reporting tools.

• Provide extensive administrative support to the Finance Chair.

• Generate, format, and distribute reports related to timekeeping, billing, collections, production, accounts receivable, and finances.

• Reconcile cash postings with operating systems and investigate any discrepancies.

• Extract data from operational systems into Excel and Google Sheets.

• Identify outstanding items and follow up with the relevant team members.

• Analyze financial trends, revenue performance, collections, accounts receivable, work in progress, and other related financial metrics.

• Organize, format, and analyze large sets of financial and operational data.

• Develop and uphold financial reporting practices and procedures.

• Assist the Finance Chair in achieving revenue and collection goals.

• Prepare meeting notes, action items, follow-up communications, agendas, meeting materials, reports, presentations, and business documents.

• Support special projects and operational initiatives.

• Attend weekly finance meetings and firm-wide meetings as required.

• Track assignments, deadlines, action items, and outstanding issues.

• Manage calendars, meetings, appointments, correspondence, and follow-up tasks.

• Utilize approved AI platforms to enhance administrative, financial, research, reporting, and operational workflows.

⛳️ Requirements

• Bilingual proficiency is essential.

• 2-3 years of experience in executive support, finance, billing, accounting, reporting, or administrative operations.

• Ability to manage highly confidential financial, client, firm, and personnel information.

• Strong proficiency in Microsoft Excel and Google Sheets.

• Experience in working with large datasets and financial reporting.

• Capability to prepare professional reports, presentations, meeting materials, and executive documentation.

• Excellent written and verbal communication skills.

• Proven ability to manage multiple priorities and meet deadlines.

• Comfortable utilizing AI-powered tools to enhance efficiency and productivity.

• Ability to work independently while effectively collaborating with cross-functional teams.

• Strong problem-solving and research skills.

• Proficient with Financial Reporting Software, Database Management Systems, ChatGPT, Claude, Email Platforms, and Calendar Management Tools.

• Proficiency in both English and Spanish is required.

🏝️ Benefits

• Opportunity for remote work.

• Environment certified as a Great Place to Work.

• Opportunities for career advancement and professional growth.

• Access to approved AI platforms and cutting-edge technologies.

• Guidance from recruiters throughout the application process.