Executive Assistant – CEO

This is a fully remote position, open to applicants in Argentina, +3 more countries.

📋 Description

• Manage and protect the CEO's calendar, structuring the day around the most valuable tasks.

• Create a daily priority list.

• Organize inboxes and messages, highlighting issues and ensuring resolution.

• Monitor deliverables, approvals, and decisions pending from the CEO.

• Accelerate client creative strategy and prevent delays in client projects.

• Gather, assess, and present succinct company reporting summaries.

• Arrange team follow-ups to ensure approvals and decisions progress smoothly.

• Schedule and prepare for high-impact sales calls, consultations, and coaching sessions.

• Draft briefing notes, update the CRM, and manage follow-ups effectively.

• Maintain the social media content pipeline on schedule.

• Organize recording sessions, editors, team members, and the publishing calendar.

• Assist in launching and delivering coaching and consultation services.

• Arrange business travel and create itineraries.

• Manage business administration, including documents, agreements, and expense tracking.

• Develop and maintain trackers, SOPs, checklists, and recurring process documentation.

⛳️ Requirements

• Minimum of 3 years experience as an Executive Assistant, Chief of Staff, or similar role supporting a founder, CEO, or senior executive, preferably in a rapidly growing or entrepreneurial environment.

• Demonstrated remote experience managing an executive's schedule effectively without physical presence.

• Fluent in professional English, both written and spoken.

• Consistent availability during US Eastern Time business hours.

• Reliable internet connection and a quiet workspace.

• Strong administrative and operational skills; capable of establishing systems.

• Exceptional discretion when handling confidential business and financial data.

• Proficient in Google Workspace, Slack, a project management tool (such as ClickUp, Notion, or equivalent), a CRM, spreadsheets, and regular use of AI assistants.

• Direct, composed, and comfortable working with a straightforward, high-energy, fast-paced principal.

• Willingness to challenge and hold the CEO accountable.

• Experience in a marketing agency, paid advertising, or creative production environment (preferred).

• Background in social media or content operations (preferred).

• Experience supporting a founder in selling coaching, consulting, or premium offerings (preferred).

🏝️ Benefits

• Paid Time Off

• Fully remote work environment

• Direct mentorship from the CEO

• Clear opportunities for advancement into a Chief of Staff role

• Exposure to influential leaders