Executive Assistant

This is a fully remote position, open to applicants in Latin America.

📋 Description

• Oversee the calendar, email, and scheduling for the leadership team of a fractional integrator practice, including client meetings, coordination across different time zones, and travel arrangements.

• Facilitate the EOS® rhythm for client engagements by organizing and preparing for Level 10 (L10) meetings, Quarterlies, and annual sessions, taking notes, and tracking action items.

• Maintain EOS® tools such as the V/TO, Rocks, Scorecards, Accountability Charts, and to-do lists.

• Follow up on tasks and Rocks, send reminders, and identify any items that may be off track.

• Create client-ready documents, presentations, and reports while ensuring client files are well-organized.

• Manage travel logistics and expense reporting for in-person client engagements.

• Assist with business development through lead follow-up, CRM updates, and outreach coordination.

• Handle sensitive information with a high degree of discretion.

⛳️ Requirements

• Located in Latin America and able to work remotely.

• Possess a valid U.S. visa (or equivalent travel authorization) for necessary travel.

• Minimum of 3 years of experience in an executive assistant, chief of staff support, or a similar high-level administrative capacity.

• Strong skills in calendar management and scheduling across various time zones.

• Excellent proficiency in written and spoken English, demonstrating polished and professional communication.

• Familiarity with Google Workspace or Microsoft 365, along with video conferencing and project or task management tools.

• Exceptional organizational skills, follow-through, and attention to detail, with the capability to hold a leadership team accountable.

• Proactive and discreet working style, comfortable managing confidential business information.

• Reliable remote setup and availability that aligns with U.S. business hours.

🏝️ Benefits

• Opportunity to work remotely.

• Full-time contract facilitated through a payroll platform.