Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver proactive administrative and operational assistance to a senior executive.

• Oversee a complex and fluid executive calendar that aligns with business priorities.

• Anticipate scheduling conflicts, preparation needs, information gaps, and follow-up tasks.

• Act as a professional intermediary between the executive and both internal and external stakeholders.

• Organize meeting logistics, agendas, pre-read materials, presentations, briefing documents, and preparation requirements.

• Arrange executive leadership meetings, Board meetings, investor interactions, and other critical activities.

• Monitor decisions, action items, and commitments while following up with stakeholders.

• Coordinate domestic and international travel, including itineraries, logistics, and last-minute changes.

• Draft, edit, and manage executive communications, presentations, and business documents.

• Utilize AI-powered tools for meeting preparation, summarization, drafting communications, organizing notes, tracking action items, and administrative tasks.

• Discover opportunities to leverage AI and automation to enhance workflows and productivity.

• Stay updated on emerging AI technologies and productivity tools.

• Use AI tools responsibly, ensuring confidentiality and adherence to data-security policies.

• Manage confidential, sensitive, and business-critical information with discretion and sound judgment.

• Cultivate relationships across the organization and collaborate with stakeholders at all levels.

• Assist special projects and business initiatives by coordinating stakeholders, timelines, information, and deliverables.

• Enhance executive effectiveness, team communication, and administrative procedures.

• Represent the executive with professionalism, responsiveness, and sound judgment.

⛳️ Requirements

• 5–8 years of experience as an Executive Assistant or in a comparable administrative support role, ideally supporting senior leaders.

• Proven experience assisting VP-level, C-suite, or other senior executives in a fast-paced environment.

• Demonstrated ability to anticipate executive needs, manage competing priorities, and proactively ensure follow-through.

• Strong organizational and time-management abilities, including the management of complex calendars, multiple stakeholders, and shifting priorities.

• Experience utilizing AI-powered tools or contemporary productivity technologies to enhance efficiency and streamline workflows.

• Familiarity with generative AI tools for meeting summaries, research, content creation, communication drafting, or administrative support.

• Ability to assess AI-generated content for accuracy and use AI tools responsibly while safeguarding confidential information.

• Exceptional written and verbal communication skills.

• Keen attention to detail, sound judgment, and discretion when handling sensitive information.

• Capability to work independently and make decisions without constant supervision.

• Strong problem-solving skills and the ability to remain effective in a high-paced environment.

• Proficiency in Microsoft Office, Zoom, and other executive productivity and collaboration tools.

• Preferred: experience supporting a C-suite executive or senior leader in a global organization.

• Preferred: experience in a private equity-backed organization or a rapidly growing technology or SaaS company.

• Preferred: experience coordinating Board meetings, preparing Board materials, investor meetings, or executive-level engagements.

• Preferred: hands-on experience with Microsoft Copilot, ChatGPT, or similar generative AI platforms.

• Preferred: experience enhancing administrative processes through automation or technology.

• Preferred: experience supporting organizational growth, transformation, or change initiatives.

• Preferred: experience working across multiple time zones and with globally distributed teams.

• Preferred: Bachelor's degree or equivalent professional experience.

🏝️ Benefits

• Equal employment opportunity for all employees and applicants without regard to protected characteristics.