Executive Assistant

This is a fully remote position, open to applicants in Florida.

📋 Description

• Facilitate key projects across various businesses, teams, and high-level stakeholders.

• Monitor priorities, decisions, commitments, deadlines, and follow-up tasks.

• Liaise with executives and teams on behalf of the Founder, ensuring visibility into progress.

• Prepare the Founder for crucial meetings by collecting context, organizing information, and emphasizing key decisions.

• Create agendas, briefs, reports, presentations, and summaries for strategic and board-level discussions.

• Perform research on companies, markets, competitors, partners, investments, and new business ventures.

• Transform complex or disjointed information into clear, decision-ready documents.

• Manage communications with internal leaders, external partners, advisors, and other stakeholders.

• Assist in evaluating new initiatives by gathering data and consolidating feedback from relevant teams.

• Identify obstacles, missing information, and execution risks across priority projects.

• Establish structure for new initiatives by defining next steps, responsible parties, and necessary inputs.

• Aid in the preparation and follow-up for board meetings, strategic sessions, partnerships, and other critical discussions.

⛳️ Requirements

• Over 3 years of experience in executive support, business operations, project coordination, consulting, or a related field.

• Experience collaborating directly with a Founder, CEO, entrepreneur, or senior executive.

• Proficient written and verbal communication skills in both English and Russian.

• Strong business acumen and the ability to quickly grasp unfamiliar topics.

• Exceptional research, analytical, and information-structuring abilities.

• Capability to convert incomplete requests into a comprehensive plan and see them through to completion.

• Strong skills in stakeholder management and follow-up.

• Ability to juggle multiple priorities simultaneously while ensuring accuracy and attention to detail.

• Confidence in communicating with senior executives, partners, and external stakeholders.

• Ability to work independently and make sound judgment calls.

• High level of discretion in handling confidential business matters.

• Comfortable operating in a fast-paced and evolving environment.

• Availability to work mainly within the Founder's EST time zone.

🏝️ Benefits

• Direct collaboration with the Founder & CEO.

• Exposure to strategic and operational decision-making across various business domains.

• Significant autonomy and the opportunity to influence work organization.

• Fully remote work with alignment to the EST time zone (Miami, FL).

• 100% paid sick leave and vacation.

• Official engagement through a Service Agreement.