Executive Assistant

This is a fully remote position, open to applicants in Canada.

📋 Description

• Act as a reliable strategic collaborator to an Executive, enhancing focus, efficiency, and informed decision-making within a global organization.

• Foster strong relationships with senior leaders and teams across various functions including research and development, product line management, supply chain, sales, marketing, human resources, and information technology.

• Organize and facilitate intricate internal and external meetings, such as large-scale all-hands calls, tech forums, and senior leadership summits.

• Oversee comprehensive executive calendar management, prioritizing engagements with customers, partners, and internal stakeholders.

• Handle complex domestic and international travel arrangements across several time zones.

• Develop an efficient working rhythm with the Executive, ensuring real-time communication, proactive anticipation of needs, and prompt follow-through.

• Provide support for local office events and visits from customers and both internal and external stakeholders, including logistics for meetings and on-site coordination.

⛳️ Requirements

• Minimum of 4 years experience in supporting executives within a dynamic, global business environment.

• Excellent written and verbal communication skills, displaying a high level of professionalism and discretion.

• Proven capability to operate independently, exercising strong business judgment and maintaining confidentiality.

• Demonstrated skill in anticipating needs, effectively prioritizing tasks, and managing competing demands.

• Strong abilities in collaboration, problem-solving, and organization.

• Proficient in Microsoft Office applications.

• Willingness to adapt to variable work hours in response to business needs.

• Experience in supporting executives within technology and/or product and supply chain sectors.

• Familiarity with international business settings and cross-cultural collaboration.

• Experience in coordinating complex travel across multiple time zones.

• Knowledge of Workday, Oracle, and Copilot systems.

• Experience assisting with customer or high-visibility stakeholder visits.

🏝️ Benefits

• Opportunities for professional development.

• Flexible work arrangements.

• Comprehensive medical, dental, and vision insurance plans.

• DCPP (Canada) with company matching contributions.

• Employee Stock Purchase Program (ESPP).

• Employee Assistance Program (EAP).

• Paid company holidays.

• Paid sick leave.

• Vacation time.

• Paid Family Leave and other types of leave of absence.