Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver high-level, confidential administrative assistance to executive leadership.

• Compile and summarize information to aid in decision-making processes.

• Oversee communications and office operations efficiently.

• Act as a representative of the executive or leadership team in meetings and interactions with stakeholders.

• Organize administrative, logistical, and human resources functions.

• Implement organizational policies and procedures to align with business objectives.

• Offer guidance and leadership to volunteers.

• Manage the executive's calendar, including meetings, appointments, travel, and visits to field or operating units.

• Arrange travel logistics and prepare meeting agendas.

• Assist in the planning and coordination of high-level meetings.

• Create presentations, memos, reports, and correspondence for the executive's signature or on their behalf.

• Review correspondence for alignment with organizational policies and practices.

• Conduct research and perform analytical tasks related to operational challenges and strategic initiatives.

• Coordinate special projects and compile results or findings from various departments.

• Screen and prioritize calls for the executive, ensuring appropriate follow-up.

• Organize office activities and communications on behalf of the executive.

⛳️ Requirements

• Associate's Degree or an equivalent combination of education and relevant experience is required.

• A minimum of 7 years of related experience or an equivalent combination of education and relevant experience is required.

• Previous experience supporting executive-level leadership is essential.

• Outstanding organizational and time management abilities.

• Excellent written and verbal communication skills.

• Capacity to manage confidential information with discretion and professionalism.

• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Teams.

• Some travel may be required.

🏝️ Benefits

• Medical, Dental, and Vision plans.

• Health Spending Accounts & Flexible Spending Accounts.

• PTO: Starting at 15 days per year; varying by job type and tenure.

• 11 paid holidays consisting of six core holidays and five floating holidays.

• 401K with up to a 6% match.

• Paid Family Leave.

• Employee Assistance programs.

• Short and Long-Term Disability and Insurance.

• Service Awards and recognition.

• Mentors who support your development along a meaningful career path.

• Competitive compensation and benefits.