Executive and Operations Support

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Verify and uphold the sorting and labeling of the inbox, including labels sourced from Fyxr.

• Triage incoming emails and flag those that need personal sign-off or specific wording.

• Manage and respond to routine emails in a supportive role.

• Document meeting notes and action items.

• Log each action item individually in the tracker.

• Create Jira tickets for technical issues, assigning an owner and due date.

• Organize and file documents across Google Drive and Notion.

• Manage formatting and link cleanup tasks.

• Ensure sales and training assets are up to date.

• Collect and organize materials from team members as necessary.

• Oversee calls and calendar management.

• Coordinate vendor and pod scheduling.

• Prepare meeting agendas.

• Follow up on and confirm any rescheduled meetings.

• Book travel comprehensively, including flights, accommodations, ground transport, and itineraries.

⛳️ Requirements

• Extensive executive support experience, demonstrating the ability to proactively manage an executive’s inbox, calendar, and priorities.

• Highly organized with a strong attention to detail.

• Capability to work independently, anticipate tasks, and recognize when to escalate issues.

• Familiarity with productivity and project management tools such as Notion, Jira, Fyxr, and similar platforms.

• Proficient in Notion, Jira, Fyxr, and Google Drive.

• An English resume is required.

• English CEFR proficiency level is necessary for the application.

• Must be able to work 20 hours per week.

• Availability within a time zone between EST and MST is required.

• A Coconut VA profile must be created using the specified template.

• A 1-minute introduction video must be submitted, preferably through Loom.

• The video link provided must be valid; broken or placeholder links will lead to disqualification.

🏝️ Benefits

• Competitive Salary.

• 13th Month Pay.

• Paid Time Off — 12 days of PTO.

• 12 paid US holidays.

• Maternity & Paternity Leave.

• Comprehensive Healthcare.

• Life Insurance.

• Mental Health Support, including mental health consultations and wellness resources.

• Milestone Gifts & Birthday Treats.

• Team experiences, such as island getaways, virtual town halls, and regional meetups.

• A supportive network for learning, growth, and connection.