Executive Administrative Assistant

This is a fully remote position, open to applicants in Florida.

📋 Description

• Offer administrative assistance and office management for one or more Chief Officers.

• Oversee calendars, appointments, expense reports, correspondence, travel arrangements, itineraries, agendas, and travel meeting documentation.

• Anticipate requirements and deliver comprehensive administrative support for designated executives.

• Act as a backup for the receptionist and the reception area.

• Organize records, manuals, databases, and files.

• Draft and disseminate correspondence, announcements, memoranda, spreadsheets, and related materials.

• Uphold strict confidentiality regarding Company information and operational documents.

• Facilitate seamless communication between assigned executives and internal departments.

• Process invoices, purchase orders, and expense reports as required.

• Maintain departmental budget and expense documentation.

• Provide coverage in the administrative suite as instructed.

• Prepare for executive-level committee meetings and strategic planning sessions.

• Document meeting minutes.

• Execute additional duties as assigned.

• Represent the Company in a professional manner and deliver quality services to clients.

• Adhere to relevant regulations, Company policies, procedures, and standard practices.

• Observe health, safety, and security protocols.

• Maintain confidentiality concerning patients, families, colleagues, and sensitive circumstances.

• Utilize resources responsibly and engage in organizational, departmental, individual, quality improvement, research, educational, and professional development activities.

⛳️ Requirements

• High school diploma or GED is required; a college degree is preferred or an equivalent combination of education and experience.

• At least three (3) years of experience in an administrative support and office management role for a senior executive.

• Excellent written and verbal communication skills with the ability to interact professionally with both internal and external customers.

• Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Highly organized with the capability to effectively manage multiple priorities simultaneously while ensuring confidentiality.

• Ability to function with minimal supervision.

• Capacity to anticipate needs and exhibit initiative when necessary.

• Able to perform tasks with a high level of accuracy while adhering to deadlines.

• Ability to remain composed and professional in high-pressure situations, maintaining performance stability.

• Successfully complete competency requirements for the position.

• Consent to drug and/or alcohol testing following a conditional employment offer.

• Ongoing compliance with the Drug-Free Workplace Policy.

• Verification of eligibility through the Florida Care Provider Background Screening Clearinghouse after a conditional offer and continued eligibility.

🏝️ Benefits

• Competitive salary and comprehensive benefits package.

• Opportunities for professional development and career advancement.

• Supportive work environment focused on employee well-being.