Events Specialist

This is a fully remote position, open to applicants in California, +2 more states.

📋 Description

• Develop and expand Databento’s events program.

• Manage events from initial idea to execution.

• Organize and conduct hosted meetups in major financial centers.

• Oversee conference and booth representation, including sponsorships, booth design, promotional items, shipping, staffing, and lead capture.

• Coordinate client dinners and intimate gatherings with Sales, Growth, and Marketing teams.

• Establish and maintain campus presence through career fairs, recruitment events, sponsorships, and student initiatives.

• Plan and organize team off-sites for the fully remote team, including venue selection, travel arrangements, accommodations, and logistics.

• Manage the annual events calendar and budget effectively.

• Assess events, conferences, sponsorships, business impact, and return on investment.

• Collaborate with Sales, Growth, Marketing, and People teams.

• Coordinate invitations, promotions, and branded materials with the Marketing team.

• Source and negotiate contracts with venues, caterers, hotels, printers, and AV service providers.

• Manage travel and logistics for attendees and staff.

• Establish repeatable processes for event planning, execution, and post-event evaluation.

• Monitor attendance, leads, engagement, hires, cost per attendee, and other performance metrics related to events.

⛳️ Requirements

• Proven experience in planning and executing events, whether in a full-time capacity, internship, or through a student organization.

• At least 3 years of experience in planning and managing events, preferably across conferences, hosted events, and corporate or client functions.

• Capability to take projects from concept to execution and create processes with minimal supervision.

• Skill in managing multiple events and competing deadlines while maintaining attention to detail.

• Experience in budget management, cost evaluation, and vendor negotiation.

• Strong project management abilities and proficiency in coordinating across teams and stakeholders.

• Data-driven mindset for assessing event performance, budget allocation, and identifying areas for improvement.

• Excellent written and verbal communication skills, along with a keen eye for event aesthetics.

• Comfort in navigating ambiguity within a small, fully remote team.

• Willingness to travel frequently, including internationally, with some evening and occasional weekend events.

• Nice-to-have: Experience with B2B, fintech, or trading industry events.

• Nice-to-have: Background in university relations or campus recruiting.

• Nice-to-have: Experience in building an events program or function from the ground up.

• Nice-to-have: Familiarity with Luma, HubSpot, Linear, and Figma.

🏝️ Benefits

• Health insurance.

• Dental insurance.

• Disability insurance.

• Life insurance.

• 401(k) matching for full-time employees.

• 100% remote work.

• Colleagues located worldwide.

• Payments made in local currency.