Events Coordinator – Leadership Development Program

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Oversee logistics for both in-person and virtual cross-functional program events, covering scheduling, venue assistance, catering, materials, promotional items, attendee lists, technology setup, and onsite management.

• Facilitate venue and vendor coordination, manage documentation, and maintain communication with the LDP Director, Program Managers, and the L&TD Events Lead.

• Deliver day-to-day operational and administrative support for program initiatives.

• Address participant issues and troubleshoot event challenges while responding to stakeholder inquiries.

• Create, format, and update communications and presentation materials for events.

• Coordinate logistics for leadership attendees.

• Handle basic budgeting, payment, and invoicing tasks associated with event logistics.

• Design and administer surveys for participants and leaders, utilizing the results to inform event planning.

• Collaborate with the Program Manager to standardize processes and enhance workflow efficiency.

• Organize RTX facility tours for large participant groups, including arrangements for transportation and coordination with security and facilities.

• Assist in the onsite and virtual execution of multi-day program events at or near major company locations.

• Willingness to travel up to 40% as required.

⛳️ Requirements

• Typically requires a University Degree along with a minimum of 5 years of relevant experience, or an Advanced Degree in a related field accompanied by at least 3 years of experience.

• Proven track record in event coordination, program administration, HR operations, or comparable operational support roles.

• Experience in planning and executing large-scale events and multi-day programs.

• Proficient in HR and event management systems such as Workday and Cvent.

• Skilled in Microsoft Office, including the creation and formatting of presentations and development of visual content and communications.

• Understanding of basic financial and budgeting practices, including expense reconciliation and vendor payment processing.

• Capacity to manage multiple concurrent priorities in a fast-paced and ambiguous environment.

• Strong organizational skills, executive presence, sound judgment, and effective communication with stakeholders.

• Must possess authorization to work in the U.S. without company-sponsored immigration now or in the future.

• No security clearance is necessary.

🏝️ Benefits

• Medical, dental, and vision insurance.

• Three weeks of vacation for newly onboarded employees.

• Generous 401(k) plan with employer matching contributions and additional employer retirement contributions.

• Lifetime Income Strategy option.

• Tuition reimbursement program.

• Student Loan Repayment Program.

• Life insurance and disability coverage.

• Optional insurance options including pet, home and auto, additional life and accident insurance, critical illness insurance, group legal, and ID theft protection.

• Benefits for birth, adoption, and parental leave.

• Ovia Health support for fertility and family planning.

• Adoption Assistance.

• Autism Benefit.

• Employee Assistance Plan, offering up to 10 free counseling sessions.

• Healthy You Incentives wellness rewards program.

• Virtual doctor visits through Doctor on Demand.

• Child and elder care services from Bright Horizons.

• Second opinion program via Teladoc Medical Experts.

• Flexible work schedules.

• Employee Scholar Program.

• Paid time off and holidays.

• Potential eligibility for annual short-term and/or long-term incentive compensation programs.