Events Coordinator – Accelerated Leadership Development Program

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Oversee logistics for both in-person and virtual program events, which includes scheduling, venue assistance, catering, materials, promotional items, participant rosters, technology setup, and onsite support.

• Aid in the coordination of venues and vendors, encompassing scheduling, document management, contracts, and communication.

• Create and manage participant logistics surveys that address dietary requirements, accessibility, and attendance.

• Offer daily operational support for talent development programs and resolve any issues that arise.

• Input participant attendance data and completions into the learning management system.

• Generate and disseminate session attendance and program analytics reports.

• Monitor expenses, reconcile invoices, process vendor payments, and maintain precise financial records.

• Collaborate with the program team to standardize and enhance operational processes.

• Assist in document and SharePoint management.

• Provide adaptable support for Learning & Talent Development initiatives, projects, and priorities.

• Facilitate the onsite delivery of multi-day program events at company or vendor locations, with potential travel of up to 40%.

⛳️ Requirements

• Generally requires a University Degree and a minimum of 5 years of relevant experience, or an Advanced Degree in a related field with at least 3 years of experience, or in the absence of a degree, 9 years of relevant experience.

• Background in event coordination, program administration, HR operations, or comparable operational support roles.

• Proven experience in planning and executing large-scale events and multi-day programs.

• Familiarity with HR and event management systems such as Workday and Cvent.

• Proficient in Microsoft Office, including the ability to create and format presentations and develop visual content and communications.

• Understanding of basic financial and budgeting practices, including reconciliation of expenses and vendor payment processing.

• Capability to manage multiple concurrent priorities in a dynamic and ambiguous environment.

• Excellent organizational skills, executive presence, sound judgment, and effective communication with stakeholders at all levels of the organization.

• Must possess authorization to work in the U.S. without company immigration sponsorship now or in the future.

• Security clearance is not required.

🏝️ Benefits

• Medical, dental, and vision insurance.

• Three weeks of vacation for newly hired employees.

• 401(k) plan with employer matching funds and a separate employer retirement contribution, including a Lifetime Income Strategy option.

• Tuition reimbursement program.

• Student Loan Repayment Program.

• Life insurance and disability coverage.

• Optional pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, and ID theft protection.

• Benefits for birth, adoption, and parental leave.

• Ovia Health, fertility, and family planning services.

• Adoption Assistance.

• Autism Benefit.

• Employee Assistance Plan, which includes up to 10 free counseling sessions.

• Healthy You Incentives wellness rewards program.

• Doctor on Demand for virtual doctor visits.

• Bright Horizons child and elder care services.

• Teladoc Medical Experts second opinion program.

• Flexible work schedules.

• Flexible spending accounts.

• Employee Scholar Program.

• Paid time off and holidays.

• Possible annual short-term and/or long-term incentive compensation programs (not guaranteed).