Events Specialist

This is a fully remote position, open to applicants in Pennsylvania.

📋 Description

• Oversee the planning and execution of client-oriented events, such as conferences, networking gatherings, seminars, sponsorship engagements, client entertainment, and business development efforts.

• Direct the organization and execution of internal firm events, including retreats, holiday festivities, summer gatherings, training sessions, and employee engagement activities.

• Formulate event strategies that align with the firm's growth objectives and client relationship goals.

• Assess sponsorship opportunities and manage associated benefits, including speaker slots, attendee listings, booth logistics, marketing outputs, and event participation.

• Conduct research, evaluate, negotiate, and recommend venues, catering, décor, entertainment, promotional materials, and other event-related suppliers and services.

• Sustain vendor relationships while identifying new vendors and event opportunities.

• Coordinate contract assessments, payment timelines, compliance requirements, and vendor deadlines.

• Create and oversee event budgets, track expenditures, and manage invoice reviews and reconciliations.

• Supervise the event calendar, key dates, sponsorship commitments, planning milestones, and project deliverables.

• Collaborate on invitations, registration communications, reminder emails, follow-up messages, social media promotions, and event-related content.

• Identify target attendees, client outreach opportunities, and follow-up strategies.

• Maintain event records in CRM and marketing databases, including attendee engagement, ROI metrics, and follow-up actions.

• Monitor and report on event performance, attendance, client engagement, leads generated, follow-up actions, and business development results.

• Offer guidance to the Events Coordinator regarding priorities, timelines, logistics, and execution.

• Travel to events to provide leadership and logistical support.

• Manage multiple projects and enhance processes, efficiency, event quality, and measurable outcomes.

• Develop and uphold event planning procedures, workflows, templates, efficiencies, and best practices.

⛳️ Requirements

• Bachelor's degree in Marketing, Communications, Event Management, Hospitality Management, or a related field.

• 5-7+ years of experience in event planning, business development, marketing, or a related role within a law firm or professional services setting.

• Proven experience in managing large-scale events, sponsorship initiatives, vendor relationships, and event budgets.

• Willingness to travel as necessary, including occasional evenings and weekends.

• Must be located near a major airport hub, ideally on the East Coast.

• Experience in managing event budgets, vendor contracts, sponsorship deliverables, and event reporting.

• Background in a professional services environment.

• Legal industry experience is preferred but not essential.

• Strong organizational, project management, and strategic planning capabilities.

• Proficiency in Microsoft Office Suite is required.

• Excellent written and verbal communication skills.

• Familiarity with Monday.com, Nexl, Canva, or similar MarTech platforms is preferred but not mandatory.

🏝️ Benefits

• Fully remote work designation.

• Travel to events as required.

• Opportunities to take the lead and assist with client-facing and internal firm events.

• Professional development through event planning procedures, workflows, templates, efficiencies, and best practices.