Events & Logistics Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Organize and implement logistics for Partner Fly-Ins (NCSW, NSCW), Congress on Campus visits, and designated technical assistance sessions.

• Coordinate logistics for three annual State Leader Council meetings and APCSA gatherings, which includes managing venue and vendor arrangements, sending invitations, and preparing materials.

• Arrange and facilitate the CMO monthly calls, SLC monthly calls, and quarterly meetings for school and network leaders.

• Create agendas and briefing documents, while ensuring action items are tracked to completion.

• Act as the primary logistics and operations partner for the Senior Director of Programs regarding the National Charter Schools Conference.

• Collaborate with the Communications team to lead marketing and promotional efforts for the conference, aiming to boost registration and session participation.

• Manage logistics and operational responsibilities on-site during the conference, which includes vendor coordination, troubleshooting, and executing the day’s activities.

• Work alongside the Programs team to coordinate SLC meetings and receptions at NCSC.

• Promote fly-ins, gatherings, webinars, and calls to enhance registration and attendance.

• Develop marketing materials and communications that support ongoing programming efforts.

• Report to the Chief of External Engagement and work in conjunction with senior directors and partner teams.

⛳️ Requirements

• 4–7 years of experience in event planning, meeting logistics, or program operations, preferably in a nonprofit, association, or political setting.

• Proven experience in marketing or promoting events to a professional audience, ideally including large-scale conferences.

• Skilled in managing vendor and venue relationships, as well as overseeing multi-city or multi-event logistics calendars.

• Experience collaborating with a Communications or Marketing team on joint deliverables.

• Exceptional organizational skills with the ability to manage multiple concurrent events and calls without overlooking details.

• A marketer’s perspective for enhancing registration and engagement.

• Ability to remain calm under pressure when changes occur last minute regarding travel, venues, or schedules.

• Capability to work collaboratively with senior leaders and partner teams.

• Regular travel for fly-ins, convenings, and NCSC is required.

🏝️ Benefits

• 100% coverage of employee medical, dental, and vision premiums.

• 50% coverage of spouse and dependent medical, dental, and vision premiums.

• Health Reimbursement Arrangement (HRA) that covers 100% of in-network medical deductibles.

• 403(b) retirement plan with a match of up to 6% after 90 days of employment.

• Automatic life insurance coverage provided.

• Coverage for short- and long-term disability.

• Flexible Spending Account (FSA) available.

• 12 weeks of fully paid parental leave.

• 25 days of paid time off (PTO) annually.

• All federal holidays off.

• One week off at the end of the year.

• Monthly reimbursement for internet and cellular services.

• $500 stipend for home office setup within the first 90 days.