Events Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee and manage ShiftCare’s global events program across Australia, North America, and Canada.

• Take responsibility for complete event planning, including timelines, milestones, and checklists.

• Source, contract, and communicate with venues, caterers, AV suppliers, freight companies, and event partners.

• Create and manage registration pages, attendee lists, confirmations, and badges.

• Coordinate the production of brochures, banners, signage, pull-up banners, and digital materials with the design team.

• Organize booth freight, collateral, and giveaway shipments across regions, including customs documentation.

• Generate purchase orders, monitor event expenditures against the budget, reconcile invoices, and report discrepancies.

• Oversee speaker briefs, bios, headshots, presentations, and management of the exhibitor portal.

• Develop and maintain pre-event, onsite, and post-event checklists alongside detailed run sheets.

• Reconcile lead capture, assess ROI, conduct post-event surveys, and document debriefings.

• Alleviate the event administration burden on Sales and Marketing teams.

• Create a replicable event playbook featuring templates, checklists, run sheets, and budgets.

• Provide post-event ROI analysis and debriefs within one week following each event.

• Ensure that freight, registrations, and collateral adhere to deadlines.

⛳️ Requirements

• Minimum of 2 years in event coordination, event management, or marketing operations.

• Ideally, experience supporting events across different regions or time zones.

• Demonstrated experience overseeing the complete event lifecycle, including planning, registrations, logistics, run sheets, and post-event reporting.

• Highly organized and detail-focused, with experience utilizing checklists, run sheets, and project plans.

• Strong proficiency in written and spoken English.

• Comfortable working remotely and asynchronously with a global team.

• Availability to overlap with Australian business hours and days, Monday to Friday, AEST/AEDT.

• Proficient in Google Workspace.

• Familiarity with project management tools such as Asana, Monday, ClickUp, or similar platforms.

• Experience with event and registration systems.

• Comfortable using AI tools for drafting, scheduling, attendee communications, and reporting.

• Ability to manage multiple events at various stages concurrently.

• Experience in B2B SaaS or healthcare technology events is a plus.

• Familiarity with international shipping, customs documentation, and freight forwarding is an advantage.

• Experience in supporting trade shows or exhibition programs is beneficial.

• Knowledge of HubSpot or a similar CRM/marketing platform is a bonus.

🏝️ Benefits

• Contribute to technology that truly enhances people's lives.

• Serve as the operational backbone of a global events program spanning three regions.

• Collaborate with a highly motivated, fast-paced marketing and sales team.

• Enjoy significant autonomy and ownership — you’ll manage events administration from start to finish.

• Receive a competitive salary with real opportunities for career advancement.

• Floating public holidays are provided.

• Australian public holidays that fall on working days are taken off, or an alternative day can be arranged.

• Remote work options available.