Events Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist in the planning and execution of offsite meetings, annual organizational summits, and quarterly in-person town halls.

• Oversee and manage venues, catering, travel arrangements, audiovisual services, and promotional item vendors.

• Take charge of registration, RSVPs, and check-in processes for internal events.

• Develop event invitations, reminders, and summaries as part of internal communications.

• Create and enhance repeatable playbooks for in-person programs.

• Identify opportunities for workflow automation and process enhancements.

• Offer actionable insights to Product teams as key users of Engine’s platform.

• Travel to event sites as necessary to assist with setup, event execution, and immediate issue resolution.

• Manage internal swag programs for newcomers, significant milestones, and special occasions.

• Oversee the vendor managing the online swag store and the associated fulfillment logistics.

⛳️ Requirements

• 1–3+ years of experience in event coordination, hospitality, administrative support, or a related field.

• Proven experience in managing vendors, venues, and event budgets.

• Excellent written communication skills; comfortable managing communications related to events.

• Proficient with event registration/R RSVP tools and project management software.

• Practical experience in managing online swag stores and/or corporate merchandise programs.

• Highly organized with exceptional attention to detail and a strong design sense.

• Willingness to travel to support on-site events as required.

• Availability to travel on-site 2–3 times per quarter.

🏝️ Benefits

• Competitive base salary based on role and experience.

• Equity opportunities for all employees.

• Certain roles may also qualify for bonuses or commissions.

• Comprehensive benefits listed at engine.com/culture.

• Hybrid-hub model offering support for office-based or fully remote work.