Events Coordinator

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Execute contracts related to event sponsorship and obtain necessary signatures.

• Confirm deliverables, deadlines, and logistical requirements for events.

• Collaborate with the design team to define booth footprint and visual/design strategy.

• Oversee the printing and production of collateral, signage, and branded materials.

• Procure booth components, such as banners, monitors, and rotating content displays.

• Set up and manage systems for lead retrieval.

• Handle additions and deletions to the attendee list prior to registration deadlines.

• Organize pre-event meetings and block calendar time.

• Equip sales teams with talking points, collateral, and briefing materials.

• Confirm staffing assignments for the booth and ensure team preparedness.

• Share event information with marketing for social media promotion and website highlights.

• Verify on-site materials, signage, and booth arrangement.

• Serve as the primary on-site contact between sales and marketing.

• Capture and record leads, tracking interactions with attendees.

• Coordinate post-event debrief meetings.

• Archive performance data and insights from events for future planning.

⛳️ Requirements

• 2–5 years of experience in event coordination, trade show management, or field marketing.

• Proven experience managing the entire event lifecycle from contract execution to post-event analysis.

• Strong project management abilities and capability to multitask under tight deadlines.

• Experience with contract management and vendor coordination.

• Exceptional attention to detail in contracts, attendee lists, and booth specifications.

• Ability to work collaboratively across sales, marketing, and design teams.

• Proactive in written and verbal communication with internal teams and vendors.

• Familiarity with lead-retrieval and event technology platforms.

• Basic skills in reporting and data analysis for post-event evaluation.

• B2B event or trade show experience is preferred.

• Experience in coordinating events across various industries or sectors is a plus.

• Understanding of booth design and production processes is advantageous.

• Comfort with working in distributed teams across different time zones is beneficial.

• Required English proficiency level: B2, B2+, or C1.

🏝️ Benefits

• Comprehensive Colombian benefits as part of the EOR arrangement.

• Stability supported by a globally recognized immigration law firm.