Events and Travel Coordinator

This is a fully remote position, open to applicants in Oklahoma.

📋 Description

• Assist the Indigenous Food and Agriculture Initiative (IFAI), a national center for legal and policy research.

• Arrange travel and process expenses promptly in accordance with travel policies.

• Collaborate with the University of Tulsa Travel Office and staff regarding IFAI travel issues.

• Organize group travel for external stakeholders as required.

• Aid in maintaining and enhancing collaborative relationships with external stakeholders.

• Coordinate group travel and events for both external stakeholders and internal requirements.

• Support IFAI professional staff with their travel needs and expense processing.

• Travel locally and occasionally outside of town to assist with meetings, events, trainings, and stakeholder activities.

• Transition between event locations and meeting areas, assisting with event setup and teardown.

• Carry out additional duties as assigned.

⛳️ Requirements

• An associate's degree or a comparable combination of education and/or experience.

• Prior experience in coordinating travel and/or managing complex expense reports in a professional environment.

• Understanding of travel policies and procedures within higher education institutions.

• Experience collaborating with or for Tribal Nations, Tribal citizens, or Tribally owned entities (preferred).

• Familiarity with Concur (preferred).

• Proficient in word processing, spreadsheet, presentation, and database software.

• Capability to learn and implement organizational policies and processes.

• Ability to effectively communicate facts and recommendations both orally and in writing.

• Capacity to maintain professionalism and effectiveness under pressure and changing circumstances.

• Skill in establishing and sustaining cooperative working relationships.

• Ability to comprehend department operating policies, procedures, systems, methods, and tasks.

• Capability to sit, stand, and walk for extended durations throughout the workday.

• Proficiency in using a computer and other standard office equipment for extended periods.

• Effective communication skills in person, by phone, and through electronic means.

• Ability to occasionally bend, stoop, reach, and lift or carry materials weighing up to 25 pounds.

• Willingness to travel locally and occasionally out of town.

• Availability to work occasional evenings, weekends, or extended hours.

🏝️ Benefits

• Consistent, reliable, and non-disruptive attendance is a fundamental job requirement.

• Capacity to perform essential job functions with or without reasonable accommodation.