Event Planner – Strategic Events

This is a fully remote position, open to applicants in California.

📋 Description

• Oversee the comprehensive planning and execution of assigned events, which includes managing timelines, budgets, planning documents, keeping stakeholders updated, developing event flows, creating agendas, and executing onsite logistics.

• Assist with event programs focused on training and education, handling room arrangements, schedules, materials, event platforms, and onsite requirements.

• Manage venue selection, hotel room blocks, meeting spaces, food and beverage services, audiovisual needs, signage, décor, transportation, staffing, and event materials.

• Oversee logistics for partners and sponsors, including registration, booth requirements, brand assets, presentation schedules, meal sponsorships, and onsite expectations.

• Facilitate attendee registration, communications, room assignments, dietary requirements, travel details, name badges, event app content, and materials for participants.

• Keep project plans, production schedules, contact lists, vendor records, and budget tracking up to date.

• Collaborate with Sales, Marketing, Training, Product, and leadership teams.

• Travel for site visits, pre-event planning, onsite setups, event management, and post-event evaluations as required.

• Proactively anticipate needs, identify potential risks, resolve issues, and ensure that events uphold the A|T Collective brand's quality and professionalism.

• Utilize independent judgment in managing event budgets, selecting vendors and venues, negotiating contract terms, and making onsite decisions with minimal day-to-day oversight.

⛳️ Requirements

• Previous experience in planning corporate meetings, incentive programs, conferences, training events, travel industry functions, or large-scale customer/partner initiatives.

• Strong project management capabilities with the ability to handle multiple timelines, vendors, stakeholders, and various moving parts simultaneously.

• Outstanding attention to detail and commitment to follow-through.

• Excellent written and verbal communication skills, including the ability to prepare clear updates, recaps, agendas, and event documentation.

• Familiarity with hotels, destination partners, vendors, convention services, audiovisual teams, and event production resources.

• Ability to work under tight deadlines and adapt swiftly to changing priorities, details, or onsite requirements.

• Proficient in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.

• Experience with event platforms or registration tools is a plus.

• Preferred experience in the travel industry, hospitality, supplier relations, or advisor-facing events.

• Must reside in or near Southern California and be able to travel as necessary.

🏝️ Benefits

• Medical (with prescription)

• Vision

• Dental

• Flexible Spending Accounts

• Paid Time Off for Holidays, Vacation, and Illness

• Company-paid Life Insurance

• Long Term Disability

• 401(k) Plan

• AFLAC Plans

• Travel Discounts on all Pleasant Holidays packages, hotel rooms, car rentals, tours & activities; discounts also extend to family members and friends.