Event Planner

This is a fully remote position, open to applicants in United States.

📋 Description

• Strategize and implement around 25 virtual and in-person events annually, including workshops, conferences, and summits at VA facilities.

• Oversee the complete event lifecycle from initial planning and logistics management to on-site execution and post-event assessment.

• Handle event logistics, registration processes, virtual and physical setups, content creation, breakout sessions, agendas, and participant engagement strategies.

• Establish and uphold Event Execution Timelines for each event.

• Produce conference registration materials, event agendas, and post-event summaries.

• Formulate Logistics Coordination Plans and Vendor Management documentation.

• Facilitate communication and content-sharing platforms between the contractor and program office.

• Collaborate with the VA team and advisory group throughout all phases of event coordination.

• Organize on-site logistics and travel as necessary.

• Assist the technology support team and liaise with VA OIT regarding conference application usage.

• Conduct post-event assessments, gather participant feedback, and provide reports with recommendations for improvements.

• Ensure that event materials and activities adhere to VA policies and Section 508 accessibility standards.

• Aid in weekly status meetings with the COR and VA Program Manager.

• Contribute updates regarding events to weekly and monthly progress reports.

⛳️ Requirements

• Minimum of 4 years of professional experience in event, conference, or meeting planning.

• Bachelor's degree in hospitality management, communications, business, public health, or a related discipline.

• Extensive experience in the public health sector, with knowledge of healthcare program audiences and stakeholders.

• Proven ability to plan and execute both virtual and in-person events.

• Proficient in virtual event and registration platforms (such as Microsoft Teams, Webex, or similar tools).

• Experience in supporting federal government events.

• Strong preference for familiarity with VA facility protocols and government event requirements.

• Demonstrated capability in vendor management, logistics coordination, and tracking event budgets/timelines.

• Knowledge of Section 508 accessibility standards for event materials and platforms.

• Experience in supporting complex projects and transformation initiatives within the federal government.

• Comfort in managing complex client relationships.

• Ability to handle competing deadlines across multiple simultaneous events.

• Capacity to obtain and maintain a public trust clearance.

• Legal authorization to work in the U.S.

• Strong critical thinking, analytical, and time management abilities.

• Proven capability to organize, prioritize, and collaborate effectively with others.

• Ability to articulate thoughts, ideas, and solutions clearly, both in writing and verbally.

• Capability to remain composed under pressure in a fast-paced environment.

• Ability to accept feedback from clients and implement changes swiftly and effectively.

• Quick adaptability to complex issues.

• Eagerness to thrive in a dynamic and rapidly changing environment.

🏝️ Benefits

• Part-time employment.

• Anticipated remote work.

• Occasional travel for client engagements may be necessary.