Event Manager

This is a fully remote position, open to applicants in Oklahoma, +1 more state.

📋 Description

• Oversee the planning and implementation of assigned events from the initial kickoff through to post-event follow-up.

• Manage schedules, key milestones, deliverables, event flow, run-of-show, staffing plans, and on-site execution.

• Identify venues and vendors, negotiate contracts, and maintain vendor relationships.

• Supervise setup, catering, audio/visual coordination, on-site operations, and alignment with third-party partners.

• Administer event budgets, forecasts, actuals, cost management, and ensure event profitability.

• Assist with marketing campaigns, nomination and application processes, event websites, and registration pages.

• Manage registration, guest lists, seating assignments, floor plans, attendee communications, and surveys.

• Review and produce event materials, coordinate creative and production proofing, and fulfill sponsor commitments.

• Act as the main point of contact for all event coordination and inquiries.

• Collaborate cross-functionally with sales, editorial, production, and marketing teams.

• Provide updates to leadership on event progress and milestones.

• Support sponsor fulfillment, ticket sales, discount codes, attendance tracking, and post-event reporting.

• Lead on-site execution, address real-time challenges, and manage setup, breakdown, and overall event experience.

⛳️ Requirements

• 3–5+ years of experience in event planning, project management, or a related field.

• Exceptional organizational and multitasking capabilities with a keen eye for detail.

• Demonstrated ability to juggle multiple priorities in a fast-paced environment.

• Capacity to work independently while effectively collaborating across teams.

• Excellent communication skills with a friendly, professional demeanor.

• Willingness to travel approximately 30–50% based on the event schedule.

• Preference for candidates located near a major airport in the Midwest or Pacific Northwest.

• Reliable home internet connection with a minimum of 50 Mbps upload and 10 Mbps download speeds.

🏝️ Benefits

• Employer-funded Individual Coverage Health Reimbursement Arrangement (ICHRA) providing tax-free funds for individual health insurance premiums.

• Vision and dental insurance options available.

• Company-paid Life and AD&D Insurance.

• Company-paid Short- and Long-Term Disability coverage.

• Employee Assistance Program.

• Unlimited Paid Time Off (PTO).

• Sick time provided.

• Summer weekend jumpstart hours.

• Over 10 paid holidays each year.

• Tuition Assistance Program.

• 401(k) plan with company matching contributions.

• Opportunities for career growth and development.

• Access to Learning & Development programs.