Event Design Coordinator

This is a fully remote position, open to applicants in Switzerland.

📋 Description

• Act as the main contact for all event-related creative requests within Tether.

• Define deliverables, formats, quantities, deadlines, dimensions, venue/vendor limitations, and brand guidelines.

• Identify conflicting timelines, unrealistic turnarounds, and missing information, and suggest viable plans.

• Provide designers with comprehensive specifications and oversee multiple event workflows simultaneously.

• Monitor ongoing requests and highlight bottlenecks before they impact event schedules.

• Evaluate designer outputs for brand alignment, copy accuracy, resolution, color mode, bleed/trim/safe zones, file formats, and platform requirements.

• Identify typographical errors, incorrect sizing, low-resolution files, broken links, and outdated logos.

• Develop and maintain a scalable quality assurance checklist and procedure.

• Organize and document event materials, briefs, final outputs, vendor information, production specifications, and lessons learned.

• Anticipate vendor lead times, print production schedules, scope alterations, and shipping delays; create contingency plans.

• Collaborate with vendors and print/production partners regarding specifications and delivery timelines.

• Offer proactive status updates to stakeholders.

• Serve as a liaison between business requesters and the design team.

• Continuously enhance intake and review processes.

⛳️ Requirements

• Over 5 years of experience in event marketing, event production, creative operations, or project management with a significant focus on events.

• Demonstrated experience in managing print and digital production workflows.

• Understanding of dielines, safe zones, RGB, and print production standards.

• Capability to handle multiple concurrent, cross-functional requests with competing deadlines.

• Exceptional attention to detail.

• Experience in reviewing and providing actionable feedback on creative outputs from designers.

• Proactive and risk-aware mindset.

• Strong written and verbal communication skills.

• Familiarity with project management tools such as Asana or Monday.com.

• Experience with design review tools like Figma.

• Proven ability to establish shared drive structures or asset libraries for teams.

• Fluent in English.

• Proficiency in Spanish and/or Italian is an advantage.

🏝️ Benefits

• Flexible remote work setup.

• Opportunity to collaborate with a diverse global team.

• Chance to engage in fintech and digital finance innovation.