Event Design Coordinator

This is a fully remote position, open to applicants in Poland.

📋 Description

• Act as the main point of contact for creative requests related to events across Tether.

• Define deliverables, formats, quantities, deadlines, dimensions, venue/vendor limitations, and brand guidelines.

• Identify conflicting schedules, unrealistic turnaround times, and incomplete information, and suggest feasible plans.

• Provide designers with comprehensive specifications and oversee multiple event workstreams simultaneously.

• Monitor ongoing requests and highlight potential bottlenecks before they impact event timelines.

• Evaluate designer outputs for brand consistency, accuracy of copy, resolution, color mode, bleed, trim, safe zones, file formats, and platform requirements.

• Maintain a scalable quality assurance checklist and process.

• Archive and organize event assets, briefs, and deliverables in shared drives.

• Keep records of vendor information, production specifications, timelines, and lessons learned.

• Anticipate risks related to vendors, print production, scope, and shipping, and develop contingency plans.

• Collaborate with vendors and print/production partners regarding specifications and delivery timelines.

• Offer proactive status updates to stakeholders.

• Facilitate communication between business requesters and the design team.

• Continuously enhance the intake and review process.

⛳️ Requirements

• Over 5 years of experience in event marketing, event production, creative operations, or project management with a significant focus on events.

• Demonstrated experience in managing both print and digital production processes.

• Understanding of dielines, safe areas, and requirements for RGB and print production.

• Strong organizational and multitasking abilities, capable of handling multiple cross-functional requests and competing deadlines.

• Keen attention to detail and a capacity to ensure final quality assurance.

• Experience in reviewing and providing actionable feedback on creative projects.

• Proactive and risk-aware mindset.

• Exceptional written and verbal communication skills.

• Comfortable managing stakeholders across various teams and priorities.

• Familiarity with project management tools such as Asana, Monday, or similar platforms.

• Knowledge of design review tools like Figma.

• Experience in establishing shared drive structures or asset libraries.

• Fluent in English.

• Spanish is a requirement; Italian is an added advantage.

🏝️ Benefits

• Flexible remote work arrangement.

• Opportunity to work with a global team.

• Engage in innovative fintech, blockchain, digital finance, energy, data, and education products.

• Opportunities for global talent and cross-functional collaboration.