Event Design Coordinator

This is a fully remote position, open to applicants in Netherlands.

📋 Description

• Act as the main contact for all event-related creative inquiries throughout Tether.

• Define deliverables, formats, quantities, timelines, dimensions, venue/vendor limitations, and branding requirements.

• Identify conflicting schedules, unrealistic timelines, and missing information.

• Provide designers with comprehensive specifications.

• Oversee multiple simultaneous event workflows across various teams and due dates.

• Monitor active requests and proactively identify bottlenecks.

• Evaluate designer outputs for brand alignment, copy accuracy, resolution, color mode, bleed, trim, safe zones, file formats, and platform requirements.

• Spot typographical errors, incorrect sizing, low-resolution exports, broken links, and outdated logos.

• Develop and enhance a scalable quality assurance checklist and procedure.

• Document and categorize event assets, briefs, and final outputs in shared drives.

• Keep track of vendor information, production details, and lessons learned.

• Anticipate risks related to vendors, production, scope, and shipping, and formulate contingency plans.

• Collaborate with vendors and print/production partners regarding specifications and delivery schedules.

• Provide timely status updates to stakeholders.

• Serve as a liaison between business requesters and the design team.

• Continuously enhance the intake and review processes.

⛳️ Requirements

• Over 5 years of experience in event marketing, event production, creative operations, or project management with a significant focus on events.

• Demonstrated experience managing both print and digital production processes.

• Familiarity with dielines, safe areas, RGB, and print production specifications.

• Exceptional organizational and multitasking abilities.

• Capability to handle multiple concurrent, cross-functional requests with conflicting deadlines.

• Keen attention to detail.

• Experience in reviewing and providing constructive feedback on creative outputs from designers.

• Proactive mindset with a focus on risk management.

• Outstanding written and verbal communication skills.

• Comfortable engaging with stakeholders across different teams and priorities.

• Knowledge of project management tools such as Asana, Monday, or similar platforms.

• Familiarity with design review tools like Figma.

• Experience in establishing shared drive structures or asset libraries.

• Proficient in English.

• Proficiency in Spanish is required; knowledge of Italian is a plus.

🏝️ Benefits

• Flexible remote work arrangement.

• Opportunity to collaborate with an international team.

• Engage with cutting-edge fintech, blockchain, digital finance, energy, data, and education products.

• Chance to make a contribution to a fast-growing industry leader.