Event Design Coordinator

This is a fully remote position, open to applicants in Italy.

📋 Description

• Act as the main point of contact for all creative requests related to events across Tether.

• Define deliverables, formats, quantities, deadlines, dimensions, venue/vendor limitations, and branding requirements.

• Identify conflicting timelines, impractical turnarounds, and missing information; suggest feasible plans.

• Provide designers with comprehensive specifications.

• Oversee multiple simultaneous event workstreams across various teams and timelines.

• Monitor active requests and proactively identify bottlenecks.

• Evaluate designer outputs for brand alignment, copy accuracy, resolution, color mode, bleed, trim, safe zones, file formats, and platform requirements.

• Identify mistakes such as typos, incorrect sizes, low-resolution exports, broken links, and outdated logos.

• Maintain a scalable quality assurance checklist and process.

• Organize and document event assets, briefs, and final deliverables in shared drives.

• Keep records of vendor information, production specifics, and lessons learned.

• Anticipate vendor lead times, print production timelines, changes in scope, and shipping delays.

• Incorporate buffer and contingency plans into project schedules.

• Coordinate with vendors and print/production partners.

• Provide proactive status updates to stakeholders.

• Serve as a liaison between business requesters and the design team.

• Continuously enhance intake and review processes.

⛳️ Requirements

• Over 5 years of experience in event marketing, event production, creative operations, or project management with a significant focus on events.

• Demonstrated experience in managing both print and digital production processes.

• Understanding of dielines, safe areas, and RGB and print production standards.

• Capability to manage multiple simultaneous, cross-functional requests with competing deadlines.

• Keen attention to detail and the ability to deliver final quality assurance.

• Experience in reviewing and providing actionable feedback on designers' creative work.

• Proactive approach with a risk-first mindset.

• Strong written and verbal communication skills.

• Familiarity with project management tools such as Asana, Monday, or similar platforms.

• Familiarity with design review tools such as Figma.

• Experience in establishing shared drive structures or asset libraries.

• Fluent in English.

• Proficiency in Italian or Spanish is a plus.

🏝️ Benefits

• Option for remote work from Europe / part of a global remote team.

• Opportunity to collaborate with a global fintech and digital finance organization.

• Chance to contribute to innovative blockchain, digital asset, energy, data, and education products.