Event Design Coordinator

This is a fully remote position, open to applicants in Belgium.

📋 Description

• Act as the main point of contact for creative requests related to events across Tether.

• Define requests, including deliverable types, formats (print or digital), quantities, deadlines, dimensions, venue/vendor constraints, and brand requirements.

• Identify conflicting timelines, unrealistic turnaround times, or incomplete information, and suggest feasible solutions.

• Provide designers with comprehensive specifications through detailed briefs.

• Oversee multiple simultaneous event workstreams across different teams and deadlines.

• Monitor the status of requests and proactively identify bottlenecks.

• Evaluate designer deliverables for consistency with brand standards, accuracy of copy, resolution, color mode, bleed/trim/safe zones, file formats, and platform specifications.

• Maintain a scalable quality assurance checklist and process to ensure high standards.

• Organize and document event assets, briefs, and deliverables in shared drives.

• Keep track of vendor information, production specifications, and lessons learned from past experiences.

• Anticipate risks related to vendors, print production, scope changes, and shipping.

• Collaborate with vendors and print/production partners regarding specifications and delivery timelines.

• Provide timely status updates to stakeholders.

• Act as a liaison between business requesters and the design team.

• Continuously enhance the intake and review processes.

⛳️ Requirements

• A minimum of 5 years of experience in event marketing, event production, creative operations, or project management with a strong focus on events.

• Demonstrated experience in managing print and digital production processes.

• Understanding of dielines, safe areas, and RGB and CMYK requirements.

• Ability to handle several concurrent, cross-functional requests with competing deadlines.

• Exceptional attention to detail.

• Experience in reviewing creative work and providing actionable feedback to designers.

• A proactive, risk-aware mindset.

• Strong written and verbal communication skills.

• Familiarity with project management tools such as Asana, Monday, or similar platforms.

• Experience with design review tools like Figma.

• Background in setting up shared drive structures or asset libraries for teams.

• Proficiency in English.

• Knowledge of Spanish or Italian is an advantage.

🏝️ Benefits

• Flexible remote work arrangement.

• Opportunity to collaborate with a global, distributed team.

• Chance to work in the fintech and digital finance sector.

• Collaborative environment with experienced professionals and innovative teams.