Event Assistant

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Conduct research and compile a list of potential venues for meetups, dinners, and side events.

• Solicit and evaluate commercial proposals from venues and other service providers.

• Arrange and manage the printing of flyers, banners, certificates, business cards, and various materials.

• Collaborate with merchandise suppliers on production, branding, and delivery processes.

• Oversee international delivery logistics using courier and postal services.

• Monitor deadlines, statuses, budgets, and vendor commitments for all events.

• Work closely with the Marketing team to aid in expo and event-related activities.

• Prepare guest lists, invitations, confirmations, and reminders.

• Communicate effectively with international vendors, partners, and organizers in English.

• Coordinate the collection of photo and video content following events.

• Assist in crafting post-event reports and presentations.

• Manage vendor invoices by verifying details, tracking approvals, and following up on payments.

• Keep organized records of vendor contacts, quotes, cost sheets, and agreements.

• Perform additional tasks pertinent to the role.

⛳️ Requirements

• Exceptional written and verbal English communication skills.

• Experience collaborating with suppliers such as printing vendors, merchandise and branding providers, venues, and/or catering services.

• Strong multitasking and organizational capabilities; adept at handling multiple tasks and vendors concurrently.

• Ability to manage invoices, quotes, and cost sheets with meticulous attention to detail.

• Proficient user of Google Docs, Sheets, Drive, Telegram, Google Meet, Notion (or similar tools).

• Capacity to work autonomously, follow up proactively, and encourage vendors to meet deadlines.

• Good sense of aesthetics and an eye for quality in visual materials (understanding what appears clean, modern, and on-brand).

• Experience with printing vendors and merchandise production is preferred.

• Familiarity with the event lifecycle (pre-production → event → post-event) is preferred.

• Background in negotiating prices and terms with suppliers is preferred.

• Experience in organizing offline events (ranging from small meetups to larger gatherings) is preferred.

🏝️ Benefits

• Competitive compensation package.

• Fully remote role.

• Learning & Development support for your professional growth.

• Paid annual leave and sick leave.

• Company events and celebrations (both online and offline).

• Anniversary and birthday gifts for employees.

• Career growth opportunities.

• Company-sponsored English lessons.