Estimator, Production Administrator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Collaborate closely with the Design team to grasp project concepts, construction specifications, finishes, and the envisioned customer experience.

• Examine 3D designs, architectural plans, specifications, timelines, and client briefs.

• Convert concepts and drawings into precise, detailed, and commercially viable cost estimates.

• Calculate costs for materials, labor, fabrication, installation, transportation, equipment, and subcontractors.

• Provide feedback on materials, fabrication techniques, buildability, budgets, and cost-saving alternatives during the estimating process.

• Confirm project scope, client specifications, budgets, inclusions, exclusions, and quotation deadlines with Producers.

• Create client quotations, professional sales proposals, and tender submissions.

• Utilize Excel and estimating or quotation software for cost breakdowns, pricing schedules, and proposals.

• Gather and compare pricing from suppliers, fabricators, joiners, installers, freight services, and subcontractors.

• Verify calculations, quantities, supplier pricing, and quotation details for precision.

• Identify missing information, scope gaps, commercial risks, assumptions, and potential variations.

• Communicate quotation status, pricing issues, and commercial risks to Designers, Producers, and the Managing Director.

• Maintain records of supplier rates, material pricing, and estimating.

• Review project expenses against approved budgets and identify areas for cost savings.

• Manage multiple quotations and sales proposals while adapting to changing priorities and urgent deadlines.

• Assist with supplier coordination, purchase orders, project documentation, logistics, budgets, and production administration.

• Order and document approved finishes, materials, graphics, equipment, and construction necessities.

• Organize project folders, supplier records, production documents, and job-related information.

• Aid in managing production schedules, project timelines, freight bookings, deliveries, couriers, and logistics.

• Track supplier quotations, approvals, outstanding details, production requirements, and deadlines.

• Organize project costs, supplier invoices, and job records within Xero.

• Update CRM records, client information, opportunities, and sales follow-ups.

• Provide Producers and the Managing Director with updates on quotation status, supplier pricing, project costs, deadlines, and commercial risks.

• Prioritize quotations, proposals, and administrative tasks in collaboration with Producers and the Managing Director.

• Assist the broader team with estimating, production, and office administration as needed.

⛳️ Requirements

• Over 4 years of experience in a similar role focusing on production or joinery estimating.

• Estimating experience in commercial joinery, shopfitting, exhibitions, signage, interior fit-outs, or relevant custom construction.

• Proven ability in preparing detailed quotations, professional sales proposals, cost estimates, and tender submissions.

• Advanced proficiency in Microsoft Excel for estimating, calculations, pricing, and cost analysis.

• Strong experience using estimating and quotation software.

• Practical knowledge of Xero accounting software, including purchase orders, supplier invoices, job costs, and financial records.

• Excellent numerical and calculation abilities.

• Ability to interpret architectural drawings, floor plans, construction details, and 3D designs.

• Understanding of custom fabrication, construction materials, labor requirements, and installation processes.

• Familiarity with supplier pricing, subcontractor costs, and outsourced production.

• Exceptional attention to detail and consistently high accuracy.

• Highly organized, methodical, and disciplined approach to information and deadlines.

• Strong commercial writing and proposal-presentation skills.

• Excellent written and verbal communication skills.

• Confidence while engaging with suppliers, contractors, and production partners.

• Ability to work autonomously with minimal supervision and take ownership of your responsibilities.

• Capability to manage multiple quotations, priorities, and project deadlines concurrently.

• Proven track record of delivering accurate work within urgent and shifting deadlines.

• Willingness to learn and navigate across various business software platforms.

• Experience with CRM platforms is highly regarded.

• Familiarity with project management or production scheduling software is a plus.

• Direct experience in the exhibition, events, or branded environments industry is highly valued.

🏝️ Benefits

• Engage in exciting projects involving exhibition stands, branded environments, and live experiences.

• Become part of a creative, supportive, and close-knit team.

• Gain exposure to projects from initial concept and estimating through to final execution.

• Collaborate with well-known Australian and international brands.

• Enhance your skills in estimating, commercial management, and production coordination.

• Enjoy diversity across projects, clients, and industries.