Editorial Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide administrative and editorial assistance for the American Journal of Kidney Diseases and Kidney Medicine.

• Oversee manuscript workflows from the pre-submission stage through to post-publication.

• Address pre-submission inquiries from potential authors.

• Coordinate invited and commissioned content by sending out invitations and tracking responses.

• Conduct initial evaluations of newly submitted manuscripts and follow up on submission requirements or any missing materials.

• Facilitate peer review by inviting reviewers and addressing their queries.

• Send reminders to authors concerning submissions, revisions, and overdue materials.

• Notify editors about pending or overdue editorial decisions.

• Monitor and manage co-author confirmation requirements within the manuscript submission system.

• Prepare and schedule weekly and monthly blog and promotional content.

• Review article proofs to ensure compliance with formatting and copyediting standards.

• Update assignments for editorial interns.

• Coordinate and manage the AJKD cover selection process.

• Request and document editor availability.

• Manage ad approval requests between the publisher and the Editor-in-Chief.

• Draft routine editorial communications, including congratulatory letters.

• Assist in promoting journal content on platforms such as X, Bluesky, and Facebook.

• Support data collection, tracking editorial metrics, monitoring publication charges, and handling special editorial projects.

• Provide out-of-office coverage for team members when needed.

• Assist with additional administrative and manuscript-related tasks as assigned by the Managing Editor.

⛳️ Requirements

• A Bachelor’s degree is required, ideally in biomedical sciences, English, communications, marketing, or a related field.

• Preferred experience of 1–2 years in an editorial office, scholarly publishing, or a related area.

• Familiarity with peer review processes, Editorial Manager or equivalent manuscript systems, WordPress, and social media platforms is preferred.

• Equivalent combinations of education and relevant experience may be taken into account.

• Excellent written, verbal, and interpersonal communication skills are essential.

• Strong organizational and time management skills, with the ability to prioritize multiple projects and deadlines effectively.

• High attention to detail and a commitment to accuracy.

• Capacity to work independently as well as collaboratively in a remote work setting.

• Demonstrated professionalism and discretion in managing confidential information.

• Advanced computer skills, including proficiency in Microsoft Office Suite and online manuscript management systems.

• Comfortable with communication primarily through email and online editorial platforms.

🏝️ Benefits

• Ample vacation time, sick leave, and holidays.

• Comprehensive medical, dental, and vision insurance plans.

• Life insurance coverage.

• 403(b) retirement plan with matching contributions from the company.

• Flexible spending accounts for eligible healthcare and dependent care expenses.

• Commuter benefits program for transit and parking costs.

• Access to confidential counseling, support services, and resources through the Employee Assistance Program.

• Rewards for employee referrals.

• A diverse and inclusive workplace environment.

• A mission-driven culture grounded in integrity, compassion, and innovation.