Document Control Specialist, Technical Program Management

This is a fully remote position, open to applicants in Canada.

📋 Description

• Take ownership of the project folder structure in SharePoint, ensuring adherence to naming conventions, version control, metadata, and access permissions.

• Develop and oversee a document control register to monitor the status of documents across program deliverables.

• Receive, log, and distribute vendor submissions, engineering drawings, rack elevation designs, and technical documentation.

• Ensure that program review artifacts are complete, properly filed, and signed off before closing milestones.

• Oversee document revision cycles, track changes, maintain version histories, and archive outdated documents.

• Assist in the creation and upkeep of as-built documentation packages for customer handoff.

• Generate document status reports and outstanding documentation trackers for weekly program reviews.

• Maintain the runbook and SOP libraries, ensuring operational documents remain current and accessible after go-live.

⛳️ Requirements

• A minimum of 3 years of experience in a document control or records management position.

• Strong expertise in SharePoint, particularly in folder structure, permissions, and version control.

• Proven experience managing controlled documents within a project or engineering setting.

• Outstanding organizational abilities and meticulous attention to detail.

• Capability to handle documentation across multiple concurrent programs.

• Experience in infrastructure, data center, construction, or engineering sectors.

• Familiarity with ISO 9001 or comparable quality management document control standards.

• Experience utilizing document management systems such as Procore, Aconex, eB, or similar.

• Exposure to vendor submission management or technical drawing control processes.

🏝️ Benefits

• Comprehensive medical, dental, and vision insurance coverage – fully funded by the company for employees and their dependents.

• Company-sponsored life and disability insurance.

• Optional life and critical illness insurance coverage available.

• Employee Assistance Program and a virtual healthcare platform.

• RRSP with company matching contributions.

• Optional Tax-Free Savings Account (TFSA).

• Three weeks of vacation annually plus paid holidays.

• Flexible work arrangements (remote/hybrid) available for certain positions.

• This role is remote.

• Opportunities for career advancement and internal mobility.

• Training and personal development opportunities provided.

• Company-sponsored events and team-building activities.

• Annual incentive bonus structure.

• Equity through long-term incentives.