Docketing Specialist

This is a fully remote position, open to applicants in District of Columbia, +4 more states.

📋 Description

• Collaborate with attorneys, paralegals, and legal administrative assistants to promptly and effectively address patent-related concerns.

• Manage docketing databases for both domestic and international patent prosecution matters.

• Input, track, and resolve deadlines while scanning and attaching pertinent patent images.

• Assess communications related to domestic and international patent filings, prosecution, renewals, and Patent Trial and Appeal Board issues to determine necessary actions and due dates.

• Review online resources to verify the status of both foreign and domestic patents.

• Conduct quality checks on docketed events, deadlines, and matter information to ensure accuracy, consistency, and completeness.

• Raise discrepancies when appropriate.

• Generate regularly scheduled and specially requested docket reports for clients and legal professionals.

• Support special projects and carry out additional tasks assigned by attorneys, paralegals, and the Manager.

• Work collaboratively with colleagues across all firm locations as part of a cohesive team.

⛳️ Requirements

• 5–7 years of relevant patent docketing experience in a law firm or corporate legal environment.

• Comprehensive responsibility for patent prosecution docketing.

• Extensive knowledge of U.S., foreign, and PCT patent docketing processes.

• Strong grasp of USPTO regulations, international patent protocols, statutory deadlines, and national/regional phase requirements.

• Proficient in analyzing patent correspondence, calculating and verifying deadlines, identifying potential docketing issues, and escalating concerns as necessary.

• Excellent organizational abilities and meticulous attention to detail.

• Experience in supporting U.S. and foreign patent filings.

• High school diploma or equivalent mandatory.

• Additional college or business education is preferred.

• Dependability and professionalism are essential.

• Willingness to work extra hours when required by business demands.

• Strong verbal and written communication skills.

• Capability to handle multiple priorities and deadlines independently.

🏝️ Benefits

• Opportunities for professional development and continuous learning.

• Career advancement potential.

• Participation in Business Resource Groups.

• Medical insurance coverage.

• Dental insurance coverage.

• Vision insurance coverage.

• Life insurance coverage.

• Health savings accounts.

• Flexible spending accounts.

• Short-term disability insurance.

• Long-term disability insurance.

• 401(k) retirement savings plan.

• Paid time off.

• Sick leave.

• Paid holidays.

• Employee assistance program.