Director, Events

This is a fully remote position, open to applicants in United States.

📋 Description

• Take ownership of the comprehensive planning and execution for an 8-city roadshow series, accommodating around 100 attendees per event.

• Lead the sourcing of venues, conduct site visits, and provide recommendations for all locations involved in the roadshow.

• Create and design the event flow, agenda layout, room setups, catering, staging, audiovisual needs, and overall attendee experience.

• Negotiate and oversee contracts with venues, vendors, and suppliers.

• Develop and manage the overall roadshow budget, including city-specific tracking and variance reporting.

• Collaborate with marketing, channel, and community stakeholders effectively.

• Construct and maintain production timelines, run-of-show documents, and on-site staffing arrangements.

• Act as the primary point of contact for venues and suppliers throughout the post-event reconciliation process.

• Conduct evaluations after events and implement insights learned across the series.

• Provide support for site selection and RFP management for additional GTIA meetings and events.

• Review and negotiate contracts for hotels, venues, and suppliers.

• Keep an updated preferred venue database and supplier list.

• Counsel internal teams on venue alternatives, market conditions, and contract risks.

• Ensure roadshow events are delivered on time and within the established master budget.

• Attain cost savings or concessions along with advantageous contract protections.

• Collect feedback and integrate actionable insights into future events.

⛳️ Requirements

• Proven expertise in venue sourcing, contract negotiation, and supplier management.

• Experience in managing events of various sizes across multiple markets simultaneously.

• Proficient in event management software, budget tracking, and run-of-show documentation.

• Strong project management capabilities with the ability to handle several events and deadlines at once.

• Exceptional communication and stakeholder management abilities; comfortable with cross-functional collaboration.

• Willingness to travel to all roadshow cities and other event sites as necessary.

• A degree is preferred but not essential for this position.

• Over 15 years of experience in event planning and management.

• A robust track record of executing multi-city or roadshow programs.

🏝️ Benefits

• Fully remote work arrangement.

• Full-time employment.